Management Information Sheet
Reconciliation of School Meals for Schools in Catering Contract
As you will be aware, in February you were sent a breakdown of the invoice from Norse detailing how many meals were ordered in January.
After complaints concerning the time taken to do this, Norse and the authority have agreed a solution to make this process easier and more efficient for both schools and Norse.
From April 2011, in order that meal numbers can be verified schools with a kitchen should initial the trading return (which is held by the cook) on a Friday checking that the number of meals on the return equal those ordered or in the case of a cash cafeteria that the cash figure is correct.
Dining centres should check the delivery note agrees to the meal numbers ordered plus spares.
Norse staff will be notified of this during the Easter holidays.
This should negate the need for checking whole months worth of figures in one go and will make it much easier to pick up any mistakes before the trading return is sent to Norse.
All schools should have a record of meals ordered regardless of whether this is electronic or manual and performing this check on a weekly basis should only take up a few minutes.
The breakdown of the invoice will still be sent to schools on a monthly basis via email which will provide an additional check for schools.
Please remember schools will be responsible for income shortfalls.
After complaints concerning the time taken to do this, Norse and the authority have agreed a solution to make this process easier and more efficient for both schools and Norse.
From April 2011, in order that meal numbers can be verified schools with a kitchen should initial the trading return (which is held by the cook) on a Friday checking that the number of meals on the return equal those ordered or in the case of a cash cafeteria that the cash figure is correct.
Dining centres should check the delivery note agrees to the meal numbers ordered plus spares.
Norse staff will be notified of this during the Easter holidays.
This should negate the need for checking whole months worth of figures in one go and will make it much easier to pick up any mistakes before the trading return is sent to Norse.
All schools should have a record of meals ordered regardless of whether this is electronic or manual and performing this check on a weekly basis should only take up a few minutes.
The breakdown of the invoice will still be sent to schools on a monthly basis via email which will provide an additional check for schools.
Please remember schools will be responsible for income shortfalls.