This timetable gives details of dates when documentation needs to be completed and dates of when it is to arrive at County Hall and where it should be sent.

Each week contains instructions on the tasks required to be completed.

Please Note that all of the documentation needs to be completed and must reach County Hall by 9 April 2001.

Schools are requested to ensure that these claims reach Education Personnel Services by Monday 19 March 2001.

This period should be included in the claim submitted to meet the

19 April deadline and therefore it is necessary that creditor provision is made for this period. ( schools will normally submit their claims forms on the last day of term – 6 April)

If you require guidance or confirmation that a teacher is on a regular contract and undertaking supply, please contact your nominated personnel assistant in the first instance.

You are able to make provision for goods and services that has been received in 2000/01 Financial Year but, an invoice has not been received or processed. This will ensure that expenditure relating to the 2000/01 Financial Year is debited in that year.

If necessary you may use estimated figures and aggregate several items if they are to be charged to the same expenditure (subjective) code. It is important to note that creditor provison for standards fund grants should be made to ensure that grant is not lost.

Utilities (including ESPO gas):-Please ensure that your meter(s) are read on 31 March; creditor provision will need to be made to reflect the outstanding invoices which will eventually be issued and paid.

Schools should ensure that these grant allocations are fully spent by the 31 March 2001.

Any underspend at the end of the Financial year will automatically be lost except for the Formula Capital Grant where an underspend or overspend will be carried forward.

The Formula Capital Grant allocation for 2001/02 will be adjusted accordingly as soon as the actual position for 2000/01 is known.

Sundry Creditor provision can be made for goods and services received prior to 31 March but not invoiced, accept in the case of Formula Capital Grant.

This fund supports ICT training for schools over a number of years and 2000/01 is the second year in which some schools decided to make use of their allocation. Although this fund is accounted for using project code EGNOFD and therefore appears similar to Standards Fund Grants, the regulations do allow under and over spends to be carried forward to 2001/02.

Therefore, when the accounts are finally closed, I will issue the Earmarked Sums form (LMSEMS) which will give the amount brought forward from 2000/01.