|
Bryan Slater Director of Education |
Distribution |
|
To Norfolk Schools using Education Personnel Services |
The attached document is provided for your information:
|
ACTION |
Title
|
STAFFING
CHANGES FOR THE AUTUMN TERM 2004 |
||
|
Summary of contents |
Letter
Proforma |
|||
|
Associated documents |
MI Sheets
42/O3 & MI 69/04 |
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|
Date |
6th
June 2004 |
|||
|
Summary of action required |
Complete proforma
either on-line or using attached sheet and return to your school’s
Personnel Assistant |
|||
|
To be completed by |
2nd
July 2004 |
|||
|
LEA Contact |
Your
school’s Personnel Assistant |
( |
As
previously notified |
|
|
E-mail address |
- |
|||
|
Norfolk Self Review reference |
7. How well is the school led
and managed? |
|||
|
Document reference |
MI 123-04 |
|
||
June 2004 01603
222470
schoolsadmin.eps.edu@norfolk.gov.uk
Dear
Headteacher,
STAFFING CHANGES FOR THE AUTUMN TERM 2004
I am writing
to request information relating to any changes to contracts at your school for
the Autumn Term 2004. This
information is required by 2nd
July 2004.
To notify EPS of New Appointments, Changes to Contract, or
complete your Termly Reminder on line, please access http://www.esinet.norfolk.gov.uk/personnel/FTE.
If you require
any assistance using the site please call me.
For all
temporary appointments, whether it be for extensions to existing contracts or
for new starters, it is essential that the end date, together with the
reason for the temporary nature of the contract, is given to enable the
relevant documentation to be issued. When
using the electronic termly reminder, a drop down list is accessible which will
help in this respect.
Current Term
This section
contains all staff within your school whose contracts need to be reviewed this
term.
Staff may be
listed for previous terms where information has not been confirmed.
Future Term(s)
This list is
for reference purposes only.
Appointments
To be used to
notify EPS of new appointments as soon as these are known in school.
NOTE: An entry
must be made in all sections marked with an asterisk (use n/a if necessary) or
a rejection message will be received
Please send
paper documentation, ie application form, as soon as possible thereafter.
Changes
Use to notify
EPS of changes as these occur (%/hours changes, leavers, etc).
Paper copies
of Termly Reminders will also be provided this term, however use of the on-line
facility, would be appreciated. If you have any comments or suggested
improvements these will be gratefully received.
When sending data on line press CONFIRM button, the next screen will
allow you to print the data, to send to EPS press SUBMIT. When data has been
submitted successfully to EPS a message will appear on screen to confirm this.
PAYSLIPS
Some categories of staff (MSAs), in previous years have received double payment in July, with no August payment, please note that this will no longer occur. All categories of staff will in future receive 12 monthly payments.
If a payslip is received for an employee who has previously terminated
employment at the school please notify EPS immediately. The green staff return
is used by Payroll – please inform EPS direct of any staffing issues.
CLAIM FORMS
I attach, for
your information, a copy of a letter which is being sent to support staff who
have worked after 1st April 2004. This relates to the Working Time
Regulations 2001 and the entitlement to Paid Annual Leave, together with the
current APT&C salary scales with rolled up rates (pay award pending) and
Local Government Pensions Scheme information.
It has been
brought to our attention that completion of claim forms can be difficult (Notes
are provided on the reverse of forms). However, to ensure that employees are
paid the correct rate, and are able to join the appropriate Pension Scheme, it
may be necessary to contact schools to check details.
All claims
should be fully completed with employee
number, cost centre and project code,
and authorised by the Headteacher or other designated signatory. Incomplete
forms may be returned to the school, resulting in delayed payment of salary to
the employee.
If claim forms
need to be coded/authorised elsewhere, ie the Professional Development Centre
–use a separate claim form for this work – and send immediately to the PDC to
avoid any delay in payment, as these claims take considerably longer to reach
EPS.
As always, if
I can be of any help regarding any of the above matters please do not hesitate
to contact me.
Yours faithful
For HR &
Development Manager
NOTE –please pass a copy of this letter to the employee who completes claim forms and/or any other staff affected by this letter to ensure they are made aware of the above information.
Clerical
Assistant
EmpRef/WTR/P/ 01603
2228013/222528
2222641/222032
01603
222470
June
2004 eps@norfolk.gov.uk
PERSONAL AND CONFIDENTIAL
Dear
WORKING TIME REGULATIONS 2001 – Entitlement to Paid Annual
Leave
The
Working Time Regulations (Amendment) 2001, provided for paid holiday for all
employees, regardless of length of service or the number of hours worked.
This in effect
means that all paid support staff working in schools are now entitled to
receive holiday entitlement of a minimum of 22 days (pro rata) per year. This would naturally include everyone on a
contract, and staff in this position already receive an allowance in their
annual salary calculation equivalent to their personal annual leave
entitlement.
However,
the regulations now mean that anyone working at a school including those on a
casual, (as and when required basis), is now also entitled to have paid
holiday. Therefore all support staff
currently paid by casual claims should also now receive a paid holiday allowance.
Clearly
it is impractical for support staff in this situation to actually receive paid
annual leave, and the solution being adopted across the County Council is to
roll up the entitlement into an individual’s hourly rate, which will be
increased accordingly.
In order to comply with legislative
requirements, I am now writing to inform you of your entitlement to annual
leave and that it is being paid as an addition to your hourly rate.
Therefore,
for all casual work undertaken in schools and paid on a claims basis with
effect from 1st April 2004, the hourly rates will be increased to
take account of annual leave entitlement under the Working Time Regulations.
A copy of the current pay
scales is attached which clearly states the Hourly Rate, Enhanced Hourly Rate
and Holiday Pay Entitlement.
Casual claims should only
be used when the reason for doing so is a truly casual situation, e.g. to cover
for the short-term absence of a member of staff, or a peak in workload.
If your employment pattern
is regular and is expected to continue beyond
four weeks, then a contract of employment should be offered. – please
speak to your Headteacher regarding this, or alternatively contact the number
on the head of this letter for further advice.
This regulation does not
apply to anyone undertaking additional hours in their substantive post, these
hours will continue to be paid at the relevant rate.
LOCAL GOVERNMENT PENSION SCHEME REGULATIONS 1997
Please find enclosed Information for Casual Employees
leaflet which provides further details above the Local Government Pension
Scheme.
If you require more information, or would like to
join the scheme, please contact the number above for an Option-In form.
Yours sincerely,
for Education
HR & Development Manager
Enclosures
Current Salary
Scales including rolled up holiday pay for ‘Casual’ Employees
Local
Government Pension Scheme Information for ‘Casual’ Employees
National
Joint Council for Local Government Services Common Pay Spine (formerly
APT&C Staff and Manual Workers Pay Spine) Effective
1st April 2003 ENHANCED HOURLY RATE INCLUDES ROLLED
UP HOLIDAY PAY OF 4.4 WEEKS FOR CASUALLY PAID (SCHOOL BASED EMPLOYEES)
effective from 1st April 2004
|
Point |
Scale 1 |
Scale 2 |
Scale 3 |
Scale 4 |
Scale 5 |
Scale 6 |
SO1 |
SO2 |
SO3 |
Hourly rate |
Enhanced
hourly rate |
Holiday pay
element |
|
4 |
10278 |
|
|
|
|
|
|
|
|
5.3274 |
5.8183 |
0.4910 |
|
5 |
10521 |
|
|
|
|
|
|
|
|
5.4533 |
5.9559 |
0.5026 |
|
6 |
10668 |
|
|
|
|
|
|
|
|
5.5295 |
6.0391 |
0.5096 |
|
7 |
11013 |
|
|
|
|
|
|
|
|
5.7083 |
6.2344 |
0.5261 |
|
8 |
11361 |
|
|
|
|
|
|
|
|
5.8887 |
6.4314 |
0.5427 |
|
9 |
11706 |
|
|
|
|
|
|
|
|
6.0675 |
6.6267 |
0.5592 |
|
10 |
11949 |
|
|
|
|
|
|
|
|
6.1935 |
6.7643 |
0.5708 |
|
11 |
12720 |
12720 |
|
|
|
|
|
|
|
6.5931 |
7.2007 |
0.6076 |
|
12 |
|
12987 |
|
|
|
|
|
|
|
6.7315 |
7.3519 |
0.6204 |
|
13 |
|
13335 |
|
|
|
|
|
|
|
6.9119 |
7.5489 |
0.6370 |
|
14 |
|
|
13581 |
|
|
|
|
|
|
7.0394 |
7.6881 |
0.6488 |
|
15 |
|
|
13863 |
|
|
|
|
|
|
7.1856 |
7.8478 |
0.6622 |
|
16 |
|
|
14196 |
|
|
|
|
|
|
7.3582 |
8.0363 |
0.6781 |
|
17 |
|
|
14532 |
|
|
|
|
|
|
7.5323 |
8.2265 |
0.6942 |
|
18 |
|
|
|
14817 |
|
|
|
|
|
7.6800 |
8.3878 |
0.7078 |
|
19 |
|
|
|
15372 |
|
|
|
|
|
7.9677 |
8.7020 |
0.7343 |
|
20 |
|
|
|
15933 |
|
|
|
|
|
8.2585 |
9.0196 |
0.7611 |
|
21 |
|
|
|
16515 |
|
|
|
|
|
8.5602 |
9.3491 |
0.7889 |
|
22 |
|
|
|
|
16944 |
|
|
|
|
8.7825 |
9.5919 |
0.8094 |
|
23 |
|
|
|
|
17442 |
|
|
|
|
9.0406 |
9.8738 |
0.8332 |
|
24 |
|
|
|
|
18012 |
|
|
|
|
9.3361 |
10.1965 |
0.8604 |
|
25 |
|
|
|
|
18582 |
|
|
|
|
9.6315 |
10.5192 |
0.8876 |
|
26 |
|
|
|
|
|
19185 |
|
|
|
9.9441 |
10.8605 |
0.9165 |
|
27 |
|
|
|
|
|
19824 |
|
|
|
10.2753 |
11.2223 |
0.9470 |
|
28 |
|
|
|
|
|
20469 |
|
|
|
10.6096 |
11.5874 |
0.9778 |
|
29 |
|
|
|
|
|
|
21282 |
|
|
11.0310 |
12.0476 |
1.0166 |
|
30 |
|
|
|
|
|
|
21993 |
|
|
11.3995 |
12.4501 |
1.0506 |
|
31 |
|
|
|
|
|
|
22689 |
|
|
11.7603 |
12.8441 |
1.0838 |
|
32 |
|
|
|
|
|
|
|
23358 |
|
12.1071 |
13.2229 |
1.1158 |
|
33 |
|
|
|
|
|
|
|
24048 |
|
12.4647 |
13.6135 |
1.1488 |
|
34 |
|
|
|
|
|
|
|
24726 |
|
12.8161 |
13.9973 |
1.1811 |
|
35 |
|
|
|
|
|
|
|
|
25245 |
13.0851 |
14.2911 |
1.2059 |
|
36 |
|
|
|
|
|
|
|
|
25911 |
13.4303 |
14.6681 |
1.2377 |
|
37 |
|
|
|
|
|
|
|
|
26640 |
13.8082 |
15.0808 |
1.2726 |
NOTES Points 1, 2 & 3 deleted, Point 4 minimum age 18, Point 6 minimum age 21, Points 7 & 9 Manual only
The rolled up rates will only apply to casually paid
employees ie Blue Claims and/or casual ‘other’
employment ie Lilac Claims.
NURSERY ASSISTANTS and SCHOOL
ASSISTANTS in SPECIAL SCHOOLS based on 37 hours per week
|
Point |
Annual Salary (inc SSA) |
Hourly Rate (inc SSA) |
Enhanced Hourly Rate (inc SSA) |
Holiday Pay Element (inc SSA) |
|
|
14 |
14598 |
7.5665 |
8.2639 |
0.6973 |
Unqualified Rate |
|
15 |
14880 |
7.7127 |
8.4235 |
0.7108 |
Qualified Rate |
|
16 |
15213 |
7.8853 |
8.6120 |
0.7267 |
|
|
17 |
15549 |
8.0595 |
8.8022 |
0.7428 |
|
|
18 |
15834 |
8.2072 |
8.9636 |
0.7564 |
|
|
19 |
16389 |
8.4948 |
9.2777 |
0.7829 |
|
|
20 |
16950 |
8.7856 |
9.5953 |
0.8097 |
|
|
21 |
17532 |
9.0873 |
9.9248 |
0.8375 |
|
SPECIAL SCHOOLS
ALLOWANCE (SSA) £1017 PER ANNUM
MIDDAY SUPERVISORY ASSISTANTS and
SENIOR MIDDAY SUPERVISORY ASSISTANTS enhanced rate to include holiday pay calculated on the same basis as
contracted employees
Midday Supervisory Assistants
Current hourly rate - £5.4533
Enhanced hourly rate £5.9064
Holiday pay element £0.4531
Senior Midday Supervisory Assistants
Current hourly rate - £8.91
Enhanced hourly rate £9.5122
Holiday pay element £0.6022