Bryan Slater Director of Education	Distribution
	All Schools

The attached document is provided for your information:

INFORMATION	Title	NCC Educational Visits and Journeys – Guidance and Procedures Document (EVJ). Version 1
	Summary of contents	LEA Guidance for Educational Visits and Journeys
	Associated documents	1. Guidance & Procedures Document on Educational Visits & Journeys 2. Briefing Paper for Educational Visits & Journeys
	Date	7^th July 2004
	Effective from	Immediate
	LEA Contact	Susan Falch-Lovesey	(	01553 766872
	E-mail address	susan.falch-lovesey@norfolk.gov.uk
	Norfolk Self Review reference	2. How effective is the school in developing pupils’ attitudes, values and personal development? 4. How good are curricular and other opportunities? 5. How well does the school care for its pupils?
	Document reference	MI 141-04

Two copies of the above document will be enclosed in the schools post on the 3^rd September 2004.

Dear Headteacher,

For some time now we have had a draft document available to guide good practice in running educational visits. During the year the LEA has consulted widely on the document and I am please to commend this new version.

Our aims are:

• to encourage schools to provide rich educational opportunities for children and young people;
• to encourage the effective use of educational visits;
• to ensure that all involved in the visits are as safe as possible and that this well-being is paramount;
• to make the approvals system as streamlined and effective as possible.

This new document sets out the essential process to be followed to ensure effective school visits. It also includes a considerable amount of helpful reference material. We have agreed with teacher and headteacher representatives that the document will be subject to regular update. The live version will always be the on-line version. We welcome your comments and suggestions for further improvement.

Yours sincerely

Bryan Slater

Director of Education

Briefing paper Introducing the NCC Educational Visits and Journeys – Guidance and Procedures Document (EVJ). Version 1

The EVJ is a ‘live’ document and can be found in its most up-to-date version on www.norfolkesinet.org.uk under School Management and Governance. All forms from the EVJ document will be accessible to download directly from the website. A table of changes will alert you to any modifications.

There are a number of changes that have been made to the EVJ document in order to make it as user friendly as possible. These are as follows:

The document is now sub-divided into 4 sections;

• Introduction – Applications and Definitions
• Section 1 – The Organisation of Effective School Visits
• Section 2 – Forms
• Section 3 – Good Practice Guidance and Procedures

· Section 4 – Good Practice Guidance for Adventurous Activities, Fieldwork, Duke of Edinburgh’s Award Scheme and Visits Abroad.

Sections 1 and 2 contain the information that is needed for organising an educational visit.

• Section 1 - Visit Approval Process flowchart

- Quick reference summary of who needs to approve different categories of visit.

• Section 2 - Fewer forms with the LEAAF1 replacing the HAF1,

NVAF1 and the UKRVAF1 forms.

Sections 3 and 4 continue to mirror the DfES document ‘Health and Safety of Pupils on Educational Visits’ (HASPEV). These sections contain detailed information to support the organisation of educational visits and are for reference.

• The term Group Leader has been replaced with Visit Leader following consultation with the Outdoor Education Advisory Panel.

Website support

The EVJ document will remain accessible through the Norfolk esinet along with the following additional support:

• PowerPoint up-date on the new document for EVCs;
• List of providers who have successfully completed CF1 forms including links to their websites;
• A bank of generic risk assessments to download and where necessary adapt for your educational establishment;
• Frequently Asked Questions section;
• A selection of providers’ risk assessments.

Advisory Service Support

As you will be aware, schools will need to have approval in place (for educational visits requiring LEA approval) from October half term (MI 86-04). The LEA will continue supporting educational establishments through the process of organising and approving educational visits. We are pleased to welcome the new Educational Visits Adviser, Tom Hanrahan. This appointment will provide dedicated support in this area from the beginning of September 2004.

In the meantime any queries regarding educational visits can be made with:

Hayley New (Educational Visits Support) for general queries

Tel: 01603 433276 or

Sue Falch-Lovesey (Head of Environmental Education Service)

Tel: 01553 766872

Tom will start to run EVC training in September. The priority for these initial sessions is to provide induction training for new EVCs.

The provisional dates are as follows:

20^th September 2004 Norwich PDC 9.30 – 12.00

23^rd September 2004 Kings Lynn PDC 9.30 – 12.00

23^rd September 2004 Kings Lynn PDC 1.30 – 4.00