Bryan Slater Director of Education	Distribution
	All Phoenix schools

This document needs your action as detailed below:

ACTION	Title	September 2004 return
	Summary of contents	Each Norfolk school is asked to complete the September 2004 Return in full as detailed below
	Associated documents	Returns checklist attached. Full guidance and support details for completing the September Return 2004 are available at: http://ictsolutions.norfolk.gov.uk/ (see notes below).
	Date	September 2004
	Summary of action required	· To access the guidance notes go to the website above and select the A-Z of Services and follow the route to Phoenix Support. Select September return from the September 2004 list and follow the procedures to complete each return listed on the attached 'Returns checklist'. · To complete and return via the Secure Data Transfer system the September Return electronic files by 24^th September 2004. Any schools unable to return the September Return files using SDT should send them in on floppy disk to:- The MIC, Room B28, Education Dept, County Hall Norwich, NR1 2DL
	To be completed by	Return no later than 24^th September 2004
	LEA Contact	ICT Solutions Help Line (Installation and Technical Support) Management Information Centre (General Help)	(	0845 3033003 01603 222352 or 01603 222355
	E-mail address	jane.Blackwell@norfolk.gov.uk
	Norfolk Self Review reference	1. How high are standards? 5. How well does the school care for its pupils? 7. How well is the school led and managed? 8. How well does the school use its resources?
	Document reference	MI 160-04

SEPTEMBER 2004 RETURNS CHECKLIST

Please read the Covering MI Sheet. Guidance Notes can be found on the ICT Solutions website http://ictsolutions.norfolk.gov.uk/. To access these notes select the A-Z of Services and follow the route to Phoenix Support. Select 'September return' from the September 2004 list and follow the procedures to complete each return.

· Download and Install new software – Phoenix NCCRET file

· Please ensure that you have completed your end of year roll over and your Phoenix database is displaying the current academic year 2004/2005.

· Checking Data

Before you complete your September 2004 return please ensure you update your data, in particular refer to the attached guidance notes concerning UPN management and amend UPN's if applicable to your school.

· NCC Specials Module - carry out the following returns

· Yeargroup Totals Return

· Staff and Pupil export files

· Early Years attendance

· Send Data Files to the Management Information Centre

ADDITIONAL TASKS REQUIRED

· Schools with 6^th forms should complete the return for lower sixth form pupils on-line following the guidance on the website.

· Schools with Year 0 and Year R pupils should also complete the return showing Headteachers estimates of these yeargroups in January 2005 following the guidance on the website.

Please contact Education ICT Solutions on 0845 303 3003 for technical guidance, or Jane Blackwell (01603 222352) or Gill Williamson (01603 222355) at the Management Information Centre.