Bryan Slater

Director of Education

Distribution

All schools

This document needs your action as detailed below:

ACTION	Title	May 2004 LEA return
	Summary of contents	Each Norfolk school is asked to complete the May 2004 Return in full as detailed below
	Associated documents	· Phoenix V.125 loading instructions · Returns check list · Phoenix HELP SHEETS (this term can only be viewed electronically) http://ictsolutions.norfolk.gov.uk (Follow the A-Z of services to Phoenix Support - LEA Termly returns) · Non - Phoenix schools guidance notes
	Date	May 2004
	Summary of action required	· To read the attached guidance notes to upgrade your Phoenix system to V.125 (Phoenix schools only) before completing the May 2004 Return. · To complete and return via the Secure Data Transfer system the May 2004 Return electronic files by 17^th May 2004. Any schools unable to return the May 2004 Return files using SDT should send them in on floppy disk to:- The MIC, Room B28, Education Dept, County Hall Norwich, NR1 2DL
	To be completed by	Complete the return and send to the MIC no later than 17^th May 2004
	LEA Contact	ICT Solutions Help Line (Installation and Technical Support) Management Information Centre (General Help)	(	0845 3033003 01603 222352 or 01603 222355
	E-mail address	Ictsolutions.edu@norfolk.gov.uk
	Norfolk Self Review reference	1. How high are standards? 5. How well does the school care for its pupils? 7. How well is the school led and managed? 8. How well does the school use its resources?
	Document reference	MI 97/04

MAY 2004 LEA STAFF AND PUPILS RETURN

RETURN CHECKLIST

Please ensure you complete and return the following items for your school by the specified return date. This term guidance will be available on the ICT Solutions Website, http://ictsolutions.norfolk.gov.uk (Follow the A-Z of services to Phoenix Support - LEA Termly returns). If you have any problems accessing the website then please contact me on the number below and paper copies will be made available.

Please ensure your data is as accurate as possible, that you have included all new pupils and have taken all leavers off roll. Also, ensure ALL your pupils have permanent UPN's.

NOTE: If you have any pupils on roll that were under 3 years old on 31/8/2003 Phoenix will not identify them on the Yeargroups file. Please DO NOT edit the return but either telephone or e-mail me with details.

FILES TO RETURN:

PUPIL DATA M04

STAFF DATA M04

ABSENCE DATA M04

RECRUIT DATA M04

PUPIL TAB.

STAFF TAB.

YEARGROUPS M04 (please see guidance above)

EY DATA M04 (if applicable)

Send the files via the Secure Data Transfer system to the MIC by 17^th May 2004. Any schools unable to return the May 2004 Return files using SDT should send them in on floppy disk to:- Jane Blackwell, Room B28, Management Information Centre, Education Department, County Hall, Martineau Lane, Norwich, NR1 2DL (Tel: 01603 222352 / 222355) E-mail: jane.Blackwell@norfolk.gov.uk

Education

ICT Solutions

Tel: 0845 303 3003

Phoenix Gold

Installation Instructions

Phoenix v1.25

IMPORTANT:

Before starting the installation procedure overleaf:

Ø Please ensure you have a recent back-up of your Phoenix datafile.

Ø All users MUST be logged out of Phoenix.

To load the new Software on Windows 95 computers

1. Insert the CD into the computer containing your Phoenix Program. If networked this will be the server otherwise it will probably be your main office computer

2. An error message will come up advising you that your version of OLEAUT32.DLL is out of date, click OK to get rid of this message. (If this message does not come up then follow the instructions for Windows 98/ME/XP)

3. Double click on My Computer which you will find on your desktop

4. Right click on your CD drive – similar to the icon here

A menu should appear

5. Select the option to explore

6. Double click on Install.exe (NB: this may just appear as Install)

7. Follow the Windows 98/ME/XP instructions from step 2 onwards

To load the new Software on Windows 98/ME/XP computers

NB. If the Installer fails to load automatically, double click My Computer (on the desktop). Double click the Gold icon to start the Install process. The Install screen above will then appear

2. Click Next Click I agree

3. This next screen is important. This is where you tell the computer where to install the new software

Schools with Phoenix on a network must install the software on the network server or the host computer. If you are unsure, click the browse button to see the drives and folders on your computer

Find your Phoenix folder, click it and click OK

When the path is correct, click Next.

If you are at all unsure, contact Education ICT

Solutions Helpline for support

4. Select Application (all platforms).

There is no need to select any other options

5. Click Next

6. Click Yes to view the release notes included on

the CD

7. Installation of the software then takes place

8. Click OK when completed

9. To complete the upgrade process, you need to open Phoenix. Double-click the Phoenix icon on your Desktop. You must log in as the Administrator to complete the upgrade process (i.e. User Name: ADMIN)