Management Information Sheet
Important Information for All Schools Regarding Quality Assurance of One to One Tuition
In Norfolk our aim is to make One to One Tuition the very best it can be for participating pupils, tutors and schools, enabling pupils to make the good progress they are capable of. In order to ensure the successful implementation of One to One Tuition in the county a number of quality assurance procedures have been piloted and agreed with the Norfolk Steering Group and with DCSF.
The Norfolk quality assurance procedures consist of three layers:
The following documentation has been produced to support headteachers and tuition leads in monitoring and evaluating the quality of tuition within their schools. These can be found on the Norfolk Schools website:
To access the site please follow the below route or click here:
Norfolk Schools - Curriculum - One to One Tuition
Procedures and timeline for LA QA visits
The headteacher and tuition lead will need a copy of this information sheet.
DCSF require all local authorities to QA the implementation and operation of One to One Tuition in their schools. As a minimum, Norfolk must visit at least 10% of schools each year in order to ensure that the quality of provision and impact of tuition is of a high standard. Schools will be selected according to size of initial tuition allocation and take up figures (high and low allocation figures and across large and small schools); across geographical locations (urban and rural); types of tuition models used to support delivery; the list will include schools who have received extra additional places linked to Every Child a Writer, banding or segmentation. These visits will normally last for half a day, and will consist of a meeting with the headteacher or the person responsible for coordination of One to One Tuition in the school, an observation of a tuition session taking place and meetings with tutors, class teachers and tutored pupils. The visits will be arranged in advance in order to enable schools to make the necessary arrangements prior to the quality assurance visit. It is estimated that the completion of the Evaluative Framework would take no more than about 30-45 minutes prior to the visit. Interviews with a tutor(s) and with pupils will take no more than 15 minutes. Only a part of a tuition session (15-20 mins) will be observed.
Timeline
Documentation
As part of the quality assurance visit, the LA will ask to see documentation. Section A outlines the essential documents that we would expect all schools to retain records of; Section B is dependent on whether the school has chosen to use this documentation as part of the intervention
Data mark sheets
The monitoring and tracking of the outcomes of tuition is a key responsibility of the school. The use of the new One to One tracker available in E1, SIMS and SERCO will assist in this. Schools using BROM COM will be issued with a revised spreadsheet to support tracking.
The Norfolk quality assurance procedures consist of three layers:
| Support for schools' own Quality Assurance (QA) |
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| LA visits and sampling of Individual Tuition Plans (ITP), Pupil Passports |
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| Data mark sheets produced via MIS |
| The DCSF Evaluative Framework for One to One Tuition |
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| Quality Assurance checklist for One to One Tuition |
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| Quality Assurance observation prompts |
Norfolk Schools - Curriculum - One to One Tuition
Procedures and timeline for LA QA visits
The headteacher and tuition lead will need a copy of this information sheet.
DCSF require all local authorities to QA the implementation and operation of One to One Tuition in their schools. As a minimum, Norfolk must visit at least 10% of schools each year in order to ensure that the quality of provision and impact of tuition is of a high standard. Schools will be selected according to size of initial tuition allocation and take up figures (high and low allocation figures and across large and small schools); across geographical locations (urban and rural); types of tuition models used to support delivery; the list will include schools who have received extra additional places linked to Every Child a Writer, banding or segmentation. These visits will normally last for half a day, and will consist of a meeting with the headteacher or the person responsible for coordination of One to One Tuition in the school, an observation of a tuition session taking place and meetings with tutors, class teachers and tutored pupils. The visits will be arranged in advance in order to enable schools to make the necessary arrangements prior to the quality assurance visit. It is estimated that the completion of the Evaluative Framework would take no more than about 30-45 minutes prior to the visit. Interviews with a tutor(s) and with pupils will take no more than 15 minutes. Only a part of a tuition session (15-20 mins) will be observed.
Timeline
| Two weeks prior to a visit the school will receive a phone call or letter to notify the headteacher and tuition lead that the school has been selected for a QA visit |
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| The headteacher and/or tuition coordinator in a school will need to complete the DCSF Evaluative Framework in advance of the visit. The headteacher and/or tuition lead will discuss the framework with the LA adviser or consultant. |
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| One week prior to the visit the LA adviser will firm up an agreed agenda (e.g. name of tutor(s), time of interviews etc) |
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| A half day visit will take place to discuss the Evaluative Framework and agreed agenda items and to allow the adviser to speak with key stakeholders (arranged in advance) and to observe part of a tuition session(s) |
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| A written summary report will be sent to the headteacher within two weeks of a visit. This will briefly outline an agreed stage of development based on the Evaluative Framework (e.g. whether the school is at the focusing, establishing, enhancing stage) and some possible next steps linked to this framework. |
Documentation
As part of the quality assurance visit, the LA will ask to see documentation. Section A outlines the essential documents that we would expect all schools to retain records of; Section B is dependent on whether the school has chosen to use this documentation as part of the intervention
| A. | Essential documents: ITPs Pupil Passports |
| B. | Supplementary documents: Viewpoint questionnaires Records of observations Letters to parents Records of tutor/teacher liaison School's own supplementary documents |
The monitoring and tracking of the outcomes of tuition is a key responsibility of the school. The use of the new One to One tracker available in E1, SIMS and SERCO will assist in this. Schools using BROM COM will be issued with a revised spreadsheet to support tracking.