Management Information Sheet
Amendments to Purchase Card Details/Limits
We have been granted audit approval to process purchase card amendments via email instead of using the Purchase Card Amendment form. In order to make an amendment to your card via email, the email must come from your line manager with the cardholder copied in, not the other way around. In the case of the head teacher this would be one of the school governors, preferably the Chair of Governors. Please ensure that the email contains the following information:
Cardholder Name
Clear details of the amendment required
If it is a temporary amendment, please show 'from' and 'to' dates. The 'to' date should always be the 11th of the month, i.e. if you need an increase from now until the end of Dec 2010 you would put the 'to' date as 11th Jan 2011. The Barclaycard statement date is the 11th of the month and Barclaycard only work to statement dates. The 'from' date can be any date.
If the request is for cancellation of a card please confirm in the email that the card has been cut up and disposed of securely.
Please do not put the card number in an email - we can work with cardholder name in all cases.
This is effective from 1st November 2010, the form can still be used if preferred and all amendments are subject to the usual rules.
Problems with the purchase card transaction download journal Sept/Oct 2010.
Unfortunately there was a problem with the pcard transaction download journal for the Sept/Oct transactions. To rectify we had to reverse the original journal and re-post. The original journal was posted on 22/10/10, you should have a debit and a credit for all the transactions posted in that journal. You will then see the correct debits for your transactions which were posted 25/10/10. The two entries for the original journal and the reversal cancel each other out.
Please contact the Banking Team on 01603 222691/3 or 01603 222312 with any queries.
Cardholder Name
Clear details of the amendment required
If it is a temporary amendment, please show 'from' and 'to' dates. The 'to' date should always be the 11th of the month, i.e. if you need an increase from now until the end of Dec 2010 you would put the 'to' date as 11th Jan 2011. The Barclaycard statement date is the 11th of the month and Barclaycard only work to statement dates. The 'from' date can be any date.
If the request is for cancellation of a card please confirm in the email that the card has been cut up and disposed of securely.
Please do not put the card number in an email - we can work with cardholder name in all cases.
This is effective from 1st November 2010, the form can still be used if preferred and all amendments are subject to the usual rules.
Problems with the purchase card transaction download journal Sept/Oct 2010.
Unfortunately there was a problem with the pcard transaction download journal for the Sept/Oct transactions. To rectify we had to reverse the original journal and re-post. The original journal was posted on 22/10/10, you should have a debit and a credit for all the transactions posted in that journal. You will then see the correct debits for your transactions which were posted 25/10/10. The two entries for the original journal and the reversal cancel each other out.
Please contact the Banking Team on 01603 222691/3 or 01603 222312 with any queries.