Management Information Sheet

It has become apparent that a number of schools have set up purchasing cards against existing personal accounts when using the internet for purchases. This has resulted in a number of personal purchases being charged as a default to the school purchasing card. Schools must only set up accounts where the school name appears as the account holder.

A number of purchasing card holders are collecting reward/loyalty points when making purchases with the school purchasing card. This is deemed to be a taxable benefit to the cardholder and has implications regarding returns made to the Inland Revenue. Schools should remind staff that they should not use personal loyalty cards when using the schools purchasing card. Schools should set up their own rewards/loyalty cards with appropriate suppliers to ensure these benefits are claimed directly for the school.