Management Information Sheet
Important Changes for All Purchase Cardholders and Approvers
To All Heads and Finance Officers
The following information has been sent out to all schools cardholders via the card software system. We may not have all cardholder's email addresses so could you please ensure that all your cardholders/finance officers submit the necessary information as soon as possible. Thank you.
Dear Cardholder/Approver
A new purchase card software support and management information system is being introduced to all Norfolk County Council cardholders over the next couple of months. The changes will affect every cardholder and the person responsible for approving/authorising their transactions.
This change will simplify and improve the process of monthly statement reconciliation and your ability to monitor your expenditure at a local level. We will endeavour to ensure that the changes are introduced as smoothly and efficiently as possible.
We will contact you nearer the time with more information, guidance notes and training arrangements.
What we do need from you now please are two vital pieces of information:
1 - The default cost centre or schools location code for all your transactions e.g. ‘EB1091’
2 - Details of the person who authorises/approves your transactions - we require their full name, email address and their employee number.
Please email this information to dfbankingandtreasury@norfolk.gov.uk.
We are working to a very tight schedule so if you could forward this information as soon as possible it would be very much appreciated.
You can be assured that we will be available throughout the process of change to provide help and support.
If you have received this email more than once this would suggest you have more than one cardholder in your school/nursery/children’s centre. We require the information for each cardholder.
Regards
Tina Henderson
Corporate Card Administrator
On behalf of the Banking and Treasury Team