Management Information Sheet

School Workforce Census - 2013 Autumn Census

This is a reminder to all schools to complete the Statutory School Workforce Census return. Census day is the 7th November 2013 and schools are asked to return their files by the close of play on the 8th November 2013.

If you experience any problems in meeting this deadline please let us know.

All schools will need to send their files via Anycomms or s2s. If using Anycomms, you will need to copy the census file on its own straight into the Anycomms outbox before dialing up. Ensure you receive confirmation that the file was sent. The filename should be in the format 926XXXX_SW3_926LL13 (where XXXX is your school DfE number) and should have an xml extension on the end. Do not leave the whole census folder in your outbox - the file will not send. Note that we can no longer retrieve files from E1 - you will need to send using Anycomms or s2s.

What can I do now?

If you haven't done so already, please refer to the guidance and help sheets on the School Workforce Census pages of the Norfolk Schools website. These include details of preparations you can make for the 2013 census and common errors to watch out for.

HR Data

As last year, to assist you with updating the contract data held in your Management Information Systems we will be providing you with a data extract containing staff contract data as at the October 2013 payroll.

Any changes reported after this date will not be included in the data and you will need to contact HR Direct on 01603 222212 if you require further information.

It is intended to send this data via Anycomms during week commencing 21 October 2013. The files will be named: XXXX_HR_Data (where XXXX is the DfE number for your school). Details will be given in a covering memo via Anycomms.

Due to the changes to Teacher's pay and conditions from September 2013, only the base pay figure will be extracted in your census file so ensure these are correctly recorded. As many of the old teacher pay scales and spine points no longer exist from September 2013, these will no longer be collected. A number of MI Sheets have been issued by HR explaining the statutory changes to the Teacher's pay and conditions, of which your head teacher will be aware. Please refer to HR if you have any specific queries regarding the changes to Teacher's pay and conditions.

Further help

Please remember that you need to refer queries regarding the use of your MI system to your software provider.

The Information and Intelligence Team are always pleased to answer queries on the requirements of the Census and give support to schools. If you need help please contact:

Louise Hodgson telephone: 01603 222352

However in the first instance please refer to the School Workforce Census pages on Norfolk Schools for detailed help and guidance.