Management Information Sheet

The DfE requires all schools to complete their 2014 Spring Census return on Thursday 16th January 2014. Please ensure that your census file reaches the Information and Intelligence Team no later than Friday 17th January 2014. If you have any problems with this deadline please let us know.

Please note that the January Census will be used to calculate any Pupil Premium allocations.

Schools will need to create their file and send it via Anycomms or S2S.

Main Changes from January 2014

Change in scope - inclusion of PRUs

There will be no PRU Census from spring 2014 onwards but PRUs (including alternative provision academies and free schools) will be required to submit termly data as part of the School Census.

New data items:

Top-up funding indicator

A true/false flag has been added to indicate those pupils on roll on census day for whom a school receives top-up funding from the high needs budget. The top-up funding relates to individual pupils and the time they are in the school or PRU, and is to meet the costs of their support which are additional to the support costs expected to be met from the school or PRU budget share.

• For Maintained Non-Special Schools - in their budget share, schools are allocated £10,000 per child from Elements 1 and 2 of the Schools Block Funding. The Top-Up Funding Indicator should only be set for pupils for whom you have applied to the cluster for additional Element 3 funding over and above the basic £10,000. It is only this additional funding that comes from the high needs budget.



• For PRUS and Special Schools - all pupils receive some funding from the high needs budget so all pupils should have the indicator set.

Adopted from care

This data item will identify those children on roll on census day who were looked after immediately before adoption, being placed on a special guardianship or residence order. It will be up to those who have parental responsibility (adoptive parents, special guardians and carers of former looked after children on residence orders) to decide if they wish schools to know whether such children have been adopted, or are under a special guardianship order or a residence order. Schools cannot make this determination for themselves, however if you are advised by a parent or guardian you will need to record it in your census. The default value is N - not declared.

Code of all-through for school phase

All-through has been added to the code set for school phase to allow schools that make provision for pupils aged under 7 and over 14 to identify themselves correctly and to be able to submit all the required data for all their pupils in the School Census. Schools should select the phase that is appropriate to them for the School Census.

Changes to existing data items:

The collection of admissions appeals information in the Spring Census has been extended to include academies. All schools which have a governance type of CA should complete the admissions appeals module. Admissions appeals data will only be collected in relation to appeals lodged against admissions into the start of the 2013/14 academic year, i.e. appeals lodged prior to 1st September 2013.

Unique Learner Number

ULNs will be required for pupils on roll on census day aged 14 and over. ULNs will be collected in each census. Previously the return of ULNs has been voluntary.

Funded hours and hours at setting

Funded hours and hours at setting will be required for all children aged 2 as at 31st December 2013 in the spring and summer Census collections. Previously these were only collected for those with SEN and rising 3s (those aged 2 years at 31st August but 3 by 31st December).

Full guidance relating to definitions and the requirements of the census is available on the DfE website - you can access the guidance and FAQs by clicking here. This should be your first point of reference for any queries. Further guidance and help sheets are available on the Norfolk Schools website including details of preparations you can make for the Spring Census, which you should read before completing the return.

Further help - The Information & Intelligence Team is always pleased to answer queries on the census return and give support to schools.

If you need help please contact:

• Louise Hodgson tel: 01603 222352
• Gill Williamson tel: 01603 222355

If you require any UPNs please email your requests to: irc.data@norfolk.gov.uk.

Please remember that you need to refer queries regarding your MI system to your software provider.