Management Information Sheet
Schedule of Payroll Deadlines 2014/15
Shared Services - Schedule of Payroll Deadlines
September 2014 - August 2015
We are writing with details of the schedule of Payroll deadlines for the academic year to August 2015.
Please ensure that you submit all payroll related information and claims forms to be received in the Shared Services Centre by the due date.
Please be aware of the early deadline dates for December & March claim forms which is as a result of the reduced processing period available to us - unfortunately, we will not be able to accept late claims and/or make payments on supplementary runs except in exceptional circumstances.
Notification of Starters, Leavers and Payroll changes
The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay:
- Tuesday September 30th
- Friday October 31st
- Friday November 28th
- Tuesday December 16th
- Friday January 30th
- Friday February 27th
- Friday March 27th
- Thursday April 30th
- Friday May 29th
- Tuesday June 30th
- Friday 24th July
- Friday August 28th
Please check HR Insight and Termly Reminders for any changes to the published dates.
Supply Teaching Claims Deadlines and Payments
| Supply Claim Period | Deadline for Receipt in SSC | Pay Date |
|---|---|---|
| 4th - 30th September | 2nd October | 17th October |
| 1st - 22nd October | 29th October | 19th November |
| 3rd - 28th November | 3rd December | 19th December |
| 1st - 19th December | 23rd December | 19th January |
| 6th Jan - 30th January | 4th February | 19th February |
| 2nd - 27th February | 4th March | 19th March |
| 2nd - 27th March | 2nd April | 17th April |
| 13th April - 30th April | 1st May | 19th May |
| 1st - 22nd May | 28th May | 19th June |
| 1st - 30th June | 2nd July | 17th July |
| 1st - 21st July | 25th July | 19th August |
It would be helpful if a separate Claim Form could be submitted for each period worked. The hourly rate for Supply Teachers also needs to be included on the relevant section of the form.
Temporary Staff Payments
Staff Returns/Travel/Overtime and Letting Claims
| Temporary Claim Period | Deadline for Receipt in SSC | Pay Date |
|---|---|---|
| 20th Aug - 19th Sept | 23rd September | 17th October |
| 20th Sept - 19th Oct | 23rd October | 19th November |
| 20th Oct - 19th Nov | 21st November | 19th December |
| 20th Nov - 12th Dec | 18th December | 19th January |
| 13th Dec - 19th Jan | 23rd January | 19th February |
| 20th Jan - 19th Feb | 23rd February | 19th March |
| 20th Feb - 19th Mar | 23rd March | 17th April |
| 20th Mar - 19th Apr | 23rd April | 19th May |
| 20th Apr- 19th May | 22nd May | 19th June |
| 20th May - 19th Jun | 23rd June | 17th July |
| 20th Jun - 21st July | 23rd July | 19th August |
Completion and Authorisation of all Forms
Forms must be authorised by the Head Teacher or the authorising officer and may be e-mailed to the Shared Services team. E-mails must be sent from the account of the person authorised to sign the form. This is the equivalent to the authorised signature for audit purposes.
Please ensure that you attach relevant documents with new starter forms (these are as stated on the form), including a P45 (New Starter Declaration if the employee does not have a P45) and Payment of Salary - Bank Details Form. The Payment of Salary - Bank Details Form can be found on Schools Peoplenet, Form Number F101b.
All types of claim forms must be fully completed, to include the Grade & Scale point to be paid and the Cost Centre and Subjective code for costing purposes. This must be signed by the authorised officer. Failure to comply with these arrangements may result in late or non-payment of claims.
E-mail addresses for correspondence:
Schools Notifications of Starters, Leavers and Variations and other Contractual work: schoolsadmin@norfolk.gov.uk
Temporary Claim Forms/Additional Hours and Travel : payrollschoolsabsence@norfolk.gov.uk
Supply Teachers Claims - Schools & Academies :supply@norfolk.gov.uk
If you have any queries on any of the information on this MI sheet please speak to HR Direct on 01603 222212 in the first instance.