Management Information Sheet

Shared Services - Schedule of Payroll Deadlines - September 2015 - August 2016

We are writing with details of the schedule of Payroll deadlines for the academic year to August 2016.

Please ensure that you submit all payroll related information and claims forms to be received in the Shared Services Centre by the due date.

Please be aware of the early deadline dates for December & March claim forms which is as a result of the reduced processing period available to us - unfortunately, we will not be able to accept late claims and/or make payments on supplementary runs except in exceptional circumstances.

Notification of Starters, Leavers and Payroll changes

The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay:

• Wednesday September 30th
• Friday October 30th
• Monday November 30th
• Tuesday December 15th
• Friday January 29th
• Monday February 29th
• Thursday March 24th
• Friday April 29th
• Tuesday May 31st
• Thursday June 30th
• Friday July 22nd
• Friday August 26th

Please check HR Insight and termly Temporary Staffing Reviews for any changes to the published dates.

To assist us in making the changes requested in the expected timeframe please ensure all forms are fully completed and authorised.

Supply Teaching Claims Deadlines and Payments

It would be helpful if a separate Claim Form could be submitted for each period worked. The hourly rate for Supply Teachers also needs to be included on the relevant section of the form.

Temporary Staff Payments

Staff Returns/Travel/Overtime and Letting Claims

Completion and Authorisation of all Forms

Forms must be fully completed and authorised by the Head Teacher or the authorising officer and may be e-mailed to the appropriate Shared Services team. E-mails must be sent from the account of the person authorised to sign the form. This is the equivalent to the authorised signature for audit purposes.

Please ensure that you send all relevant documents with appointment notification forms (F108b/F108c), as stated on the form, including a P45 (Starter Checklist if the employee does not have a P45 - available from HMRC website) and Payment of Salary - Bank Details Form (F101b). The Payment of Salary - Bank Details Form can be found on Schools Peoplenet.

All types of claim forms must be fully completed, to include the Grade & Scale point to be paid and the Cost Centre and Subjective code for costing purposes. This must be signed by the authorised officer. Failure to comply with these arrangements may result in late or non-payment of claims.

E-mail addresses for correspondence:

Schools Notifications of Starters, Leavers and Variations and other Contractual work :schoolsadmin@norfolk.gov.uk

Temporary Claim Forms/Additional Hours and Travel :payrollschoolsabsence@norfolk.gov.uk

Supply Teachers Claims - Schools & Academies :supply@norfolk.gov.uk

If you have any queries on any of the information on this MI sheet please speak to HR Direct on 01603 222212 in the first instance.