Management Information Sheet

Shared Services Schedule of Payroll Deadlines

September 2016 to August 2017

We are writing with details of the schedule of Payroll deadlines for the academic year to August 2017.

Please ensure that you submit all payroll related information and claims forms to be received in the Shared Services Centre by the due date.

Please be aware of the early deadline dates for December and March claim forms which is as a result of the reduced processing period available to us. Unfortunately, we will not be able to accept late claims and/or make payments on supplementary runs except in exceptional circumstances.

Notification of Starters, Leavers and Payroll changes

The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay:

• Friday September 30
• Monday October 31
• Wednesday November 30
• Tuesday December 13 (Provisional date)
• Tuesday January 31
• Tuesday February 28
• Friday March 31
• Friday April 28
• Wednesday May 31
• Friday June 30
• Friday July 21
• Thursday August 31

Please check HR Insight and termly Temporary Staffing Reviews for any changes to the published dates.

To assist us in making the changes requested in the expected timeframe please ensure all forms are fully completed and authorised.

Supply Teaching Claims Deadlines and Payments

Supply Claim Period	Deadline for Receipt in SSC	Pay Date
5-30 September	4 October	19 October
3-21 October	26 October	18 November
31 October - 30 November	2 December	19 December
1-16 December	23 December	19 January
5-31 January	3 February	17 February
1-28 February	3 March	17 March
1-31 March	5 April	19 April
18-28 April	4 May	19 May
2-26 May	2 June	19 June
5-30 June	4 July	19 July
3-21 July	25 July	18 August

It would be helpful if a separate Claim Form could be submitted for each period worked. The hourly rate for Supply Teachers also needs to be included on the relevant section of the form.

Temporary Staff Payments

Staff Returns/Travel/Overtime and Letting Claims

Temporary Claim Period	Deadline for Receipt in SSC	Pay Date
20 Augusut - 19 September	23 September	19 October
20 September - 19 October	24 October	18 November
20 October - 19 November	23 November	19 December
20 November - 16 December	19 December	19 January
17 December - 19 January	23 January	17 February
20 January - 19 February	23 February	17 March
20 February - 19 March	23 March	19 April
20 March - 19 April	24 April	19 May
20 April - 19 May	23 May	19 June
20 May - 19 June	23 June	19 July
20 June - 21 July	24 July	18 August

Completion and Authorisation of all Forms

Forms must be fully completed and authorised by the Head Teacher or the authorising officer and may be e-mailed to the appropriate Shared Services team. E-mails must be sent from the account of the person authorised to sign the form. This is the equivalent to the authorised signature for audit purposes.

Please ensure that you send all relevant documents with appointment notification forms (F108b/F108c), as stated on the form, including a P45 (Starter Checklist if the employee does not have a P45 - available from HMRC website) and Payment of Salary - Bank Details Form (F101b). The Payment of Salary - Bank Details Form can be found on Schools PeopleNet.

All types of claim forms must be fully completed, to include the Grade & Scale point to be paid and the Cost Centre and Subjective code for costing purposes. This must be signed by the authorised officer. Failure to comply with these arrangements may result in late or non-payment of claims.

E-mail addresses for correspondence:

Schools Notifications of Starters, Leavers and Variations and other Contractual work:
HRadmin@educatorsolutions.org.uk

Temporary Claim Forms/Additional Hours and Travel
HRschoolspayroll@norfolk.gov.uk

Supply Teachers Claims - Schools & Academies
supply@educatorsolutions.org.uk

If you have any queries on any of the information on this MI sheet please speak to Educator Solutions HR Services on 01603 307760