Management Information Sheet
Schedule of Payroll Deadlines
We are writing with details of the schedule of Payroll deadlines for the academic year to August 2018.
Please ensure that you submit all payroll related information and claims forms to be received by the due date.
Notification of Starters, Leavers and Payroll changes
The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay:
- Friday September 29th
- Tuesday October 31st
- Thursday November 30th
- Tuesday December 19th (Provisional date)
- Wednesday January 31st
- Wednesday February 28th
- Thursday March 29th
- Monday April 30th
- Thursday May 31st
- Friday June 29th
- Tuesday July 24th
- Friday August 31st
Please check HR Insight and termly Temporary Staffing Reviews for any changes to the published dates.
To assist us in making the changes requested in the expected timeframe please ensure all forms are fully completed and authorised.
Supply Teaching Claims Deadlines and Payments
| Supply Claim Period | Deadline for Receipt in SSC | Pay Date |
|---|---|---|
| 6th - 29th September | 3rd October | 19th October |
| 2nd - 19th October | 24th October | 17th November |
| 30th Oct-30th November | 4th December | 19th December |
| 1st - 19th December | 22nd December | 19th January |
| 4th Jan - 31st January | 2nd February | 19th February |
| 1st - 28th February | 2nd March | 19th March |
| 1st - 28th March | 4th April | 19th April |
| 16th April - 30th April | 2nd May | 18th May |
| 1st - 25th May | 31st May | 19th June |
| 4th - 29th June | 3rd July | 19th July |
| 2nd - 24th July | 27th July | 17th August |
It would be helpful if a separate Claim Form could be submitted for each period worked. The hourly rate for Supply Teachers also needs to be included on the relevant section of the form.
Temporary Staff Payments
Staff Returns/Travel/Overtime and Letting Claims
| Temporary Claim Period | Deadline for Receipt in SSC | Pay Date |
|---|---|---|
| 20th Aug - 19th Sept | 22nd September | 19th October |
| 20th Sept - 19th Oct | 24th October | 17th November |
| 20th Oct - 19th Nov | 23rd November | 19th December |
| 20th Nov - 16th Dec | 19th December | 19th January |
| 17th Dec - 19th Jan | 23rd January | 19th February |
| 20th Jan - 19th Feb | 23rd February | 19th March |
| 20th Feb - 19th Mar | 23rd March | 19th April |
| 20th Mar - 19th Apr | 24th April | 18th May |
| 20th Apr- 19th May | 23rd May | 19th June |
| 20th May - 19th Jun | 23rd June | 19th July |
| 20th Jun - 21st July | 24th July | 17th August |
Completion and Authorisation of all Forms
Forms must be fully completed and authorised by the Head Teacher or the authorising officer and may be e-mailed to the appropriate team. E-mails must be sent from the account of the person authorised to sign the form. This is the equivalent to the authorised signature for audit purposes.
All types of claim forms must be fully completed, to include the Grade & Scale point to be paid and the Cost Centre and Subjective code for costing purposes. This must be signed by the authorised officer. Failure to comply with these arrangements may result in late or non-payment of claims.
To instruct us about appointments, variations, leavers and other contractual changes please do this via HR WorkSpace link available on HR InfoSpace, www.hrinfospace.org.uk.
E-mail addresses for correspondence:
Schools: Queries regarding Starters, Leavers and Variations and other Contractual work : HRenquiry@educatorsolutions.org.uk
Temporary Claim Forms/Additional Hours and Travel : HRschoolspayroll@norfolk.gov.uk
Supply Teachers Claims - Schools & Academies : supply@educatorsolutions.org.uk
If you have any queries on any of the information on this MI sheet please speak to HR Advice and Support on 01603 307760 in the first instance.