Management Information Sheet

Travel Claims

These are the deadline dates for receipt of travel claim forms to the HR / Payroll Service Centre for 2005. Please ensure that all claimants are aware of these deadlines, as claim forms received after these dates will not be paid until the following month.

Claims to be paid on:	Claims to be received by:
19th February 2005	Wednesday 19th January
19th March 2005	Friday 18th February
19th April 2005	Friday 18th March
19th May 2005	Tuesday 19th April
19th June 2005	Thursday 19th May
19th July 2005	Friday 17th June
19th August 2005	Tuesday 19th July
19th September 2005	Friday 19th August
19th October 2005	Monday 19th September
19th November 2005	Wednesday 19th October
19th December 2005	Friday 18th November
19th January 2006	Friday 09th December

May I take this opportunity to remind all personnel that claims should be made monthly. Claims covering extended periods may cause problems for managers when monitoring budgets.

I would also like to stress the importance of fully completing the claim forms, in particular:

1. Employee number in the 6 boxes provided on the top right-hand corner
2. Type of user, i.e. essential/casual/lease (delete as appropriate)
3. Vehicle - make/model/registration number/c.c.
4. Signature of claimant.
5. Authorising officer's signature - the claim form must be submitted, in the first instance, to the appropriate authorising officer for signature
6. Depart/return times (reverse of form).
7. Purpose of visit (reverse side of form)
8. All claims for subsistence and expenses must be supported by receipts for the various amounts, or signed by an authorised officer to pay without receipts by initialing against each claim.

Please contact the following members of the HR / Payroll Service Centre staff if you have any queries:

For SCHOOL-BASED STAFF:	&nbsp	Telephone
All surnames:	Zoe Morris	01603 495776
&nbsp	&nbsp	&nbsp
For LEA STAFF:	&nbsp	&nbsp
All surnames	Louise Watts (Tuesdays - Fridays)	01603 222898