It is imperative that all purchases made using a Local Authority Corporate Purchasing Card are supported by a legitimate VAT receipt, and are logged on the transaction listing.

Each month, upon receipt of the card statement, all transactions on the log should be checked against the statement to ensure a). that they are legitimate, and b). whether or not the VAT has been automatically reclaimed. Subsequently, when the school receives the downloaded central charges, these should also be checked against the statement and log.

VAT is automatically reclaimed on behalf of schools where the supplier used is VAT-enabled and, in these instances only, the downloaded charges will be net of VAT, and no further action is needed.

However, for all other transactions, it is the responsibility of the school to obtain legitimate VAT receipts, and reclaim the VAT paid via the schools' accounting system. User guides contain instructions on how to enter the relevant transactions, although advice can also be obtained from your Finance Support Officer, or staff in Computer Accounts.