Management Information Sheet

Payroll Schedules

MI Sheet Type	Information
MI Number:	137/08
Publication Date:	20/09/2008
LA Contact:	Nancy Ruthven (01603 222522)
Audience:	Headteacher and School Secretary
Links:	http://schools.norfolk.gov.uk/myportal/index.cfm?s=1&m=346&p=258,page&id=320

Payroll Schedules

Employee Services Centre - Schedule of Payroll Deadlines September 2008 - August 2009.

We are writing with details of the schedule of Payroll deadlines for the academic year to August 2009.

Please ensure that you submit all payroll related information and claims forms to be received in the Employee Services Centre by the due date.

Notification of Starters, Leavers and Payroll changes

The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay:

Tuesday September 30^th
Friday October 31^st
Monday November 30^th
Friday December 19^th
Friday January 30^th
Friday February 27^th
Tuesday March 31^st
Thursday April 30^th
Friday May 29^th
Tuesday June 30^th
Friday July 31^st
Friday August 28^th

Supply Teaching Claims Deadlines and Payments

Supply Claim Period	Deadline for Receipt in ESC	Pay Date
2^nd - 30^th September	2^nd October	17^th October
1^st - 24^th October	31^st October	19^th November
3^rd - 28^th November	2^nd December	19^th December
1^st - 19^th December	23^rd December	19^th January
20^th Dec - 30^th January	3^rd February	19^th February
2^nd - 27^th February	3^rd March	19^th March
2^nd - 31^st March	2^nd April	17^th April
1^st - 30^th April	4^th May	19^th May
1^st - 22^nd May	2^nd June	19^th June
1^st- 30^th June	2^nd July	17^th July
1^st - 31^st July	3^rd August	19^th August

Temporary Staff Payments

Payment for Temporary staff (blue claim forms) has previously been on the Tuesday following the first weekend in the month. This arrangement resulted in pay dates often varying significantly from one period to the next. On some occasions it also resulted in 2 payments having to be processed in one Pay period, which has the potential to cause NI issues.

We have reviewed the process and decided to amend the pay date to the 5^th day monthly or, if the 5th of the month falls at a weekend, payment will be on the previous Friday.

This should not impact unfavourably on employees who will, in most instances, receive payment on the same or slightly earlier payday.

The timetable for receipt of information remains unchanged.

Staff Returns/Travel/Overtime/Blue/Lilac and Letting Claims

Temporary Claim Period	Deadline for Receipt in ESC	Pay Date - No contract	Pay Date - Contract
20^th Aug - 19^th Sept	23^rd September	3^rd October	17^th October
22^nd Sept - 17^th Oct	23^rd October	5^th November	19^th November
20^th Oct - 19^th Nov	21^st November	5^th December	19^th December
20^th Nov - 12^th Dec	15^th December	5^th January	19^th January
15^th Dec - 19^th Jan	23^rd January 2009	5^th February	19^th February
20^th Jan - 19^th Feb	23^rd February	5^th March	19^th March
20^th Feb - 19^th Mar	23^rd March	3^rd April	17^th April
20^th Mar - 17^th Apr	23^rd April	5^th May	19^th May
20^th Apr- 19^th May	22^nd May	5^th June	19^th June
20^th May - 19^th Jun	23^rd June	3^rd July	17^th July
22^nd Jun - 17^th July	23^rd July	5^th August	19^th August

Completion and Authorisation of Forms

Forms must be authorised by the Head Teacher or the authorising officer and may be e-mailed to us using schoolsadmin.eps.edu@norfolk.gov.uk. E-mails must be sent from the account of the person authorised to sign the form. This is the equivalent to the authorised signature for audit purposes.

All types of claim forms must be fully completed and signed by the authorised officer. Failure to comply with these arrangements may result in late or non-payment of claims.

If you have any queries on any of the information on this MI sheet please speak to your Employee Support Officer in the first instance.