Management Information Sheet
Schedule of Payroll Deadlines for Schools 2018-2019
This MI Sheet provides the details of the schedule of Payroll deadlines for Norfolk Schools for the academic year September 2018 to August 2019.
Please ensure that you submit all payroll related information and claims forms to be received by the due dates as listed below.
Notification of Starters, Leavers and Payroll changes
The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay :
- Friday September 28
- Wednesday October 31
- Friday November 30
- Tuesday December 18
- Thursday January 31
- Thursday February 28
- Friday March 29
- Tuesday April 30
- Thursday May 31
- Friday June 28
- Tuesday July 24
- Friday August 30
Please check termly Temporary Staffing Reviews for any changes to the published dates.
Supply Teaching Claims Deadlines and Payments for Schools (not Academies)
| Supply Claim Period | Deadline for Receipt by NCC | Pay Date |
|---|---|---|
| 6-28 September | 2 October | 19 October |
| 1-31 October | 2 November | 19 November |
| 1-30 November | 4 December | 19 December |
| 3-18 December | 20 December | 18 January |
| 3-31 January | 4 February | 19 February |
| 1-28 February | 4 March | 19 March |
| 1-29 March | 2 April | 18 April |
| 1-30 April | 2 May | 17 May |
| 1-24 May | 30 May | 19 June |
| 3-28 June | 2 July | 19 July |
| 1-24 July | 26 July | 19 August |
Please submit a separate Claim Form for each period worked. The hourly rate for Supply Teachers needs to be included on the relevant section of the form.
Casual Claims / Travel / Overtime / Letting Claims for Schools (not Academies)
| Temporary Claim Period | Deadline for Receipt by NCC | Pay Date |
|---|---|---|
| 20 Aug - 19 Sept | 24 September | 19 October |
| 20 Sept - 19 Oct | 23 October | 19 November |
| 20 Oct - 19 Nov | 23 November | 19 December |
| 20 Nov - 18 Dec | 19 December | 18 January |
| 19 Dec - 19 Jan | 23 January | 19 February |
| 20 Jan - 19 Feb | 25 February | 19 March |
| 20 Feb - 19 Mar | 25 March | 18 April |
| 20 Mar - 19 Apr | 23 April | 17 May |
| 20 Apr - 19 May | 23 May | 19 June |
| 20 May - 19 June | 24 June | 19 July |
| 20 Jun - 21 July | 25 July | 19 August |
Staff Returns and Absence Submissions
All staff Returns and Absence Forms should be submitted on the 19th of each month, or on the following day where the 19th falls on a Saturday, Sunday or Bank Holiday.
Family leave (Maternity etc)
The deadline for notifications of family leave, including maternity, is the last working day in the month for changes affecting the following month's pay to ensure the correct payments are in place.
Completion and Authorisation of all Forms
All forms must include the Grade & Scale point to be paid, the Cost Centre and Subjective code. The forms must be signed by the Headteacher or authorised officer. Failure to comply with this may result in late or non-payment.
E-mail addresses for correspondence
If you have any queries on any of the information on this MI sheet please contact the relevant e-mail address below.
Schools Starters, Leavers and Variations and other Contractual work:
HRenquiry@educatorsolutions.org.uk
Academy Starters, Leavers and Variations and HR Contractual work:
HRacademies@educatorsolutions.org.uk
School Temporary Claim Forms/Additional Hours and Travel:
HRschoolspayroll@norfolk.gov.uk
School Staff Returns and Sickness should be sent on a separate e-mail to:
HRschoolspayroll@norfolk.gov.uk
School Maternity, Family leave etc should be sent with the relevant papers to:
HRschoolspayroll@norfolk.gov.uk
Supply Teachers Claims - Schools (not academies):
supply@educatorsolutions.org.uk
Academy Maternity, Family leave, Staff returns and Sickness should be sent to:
HRNCCExternals@norfolk.gov.uk
All Academy claims (including Supply Teachers) have a deadline of 23rd of the month, and should be forwarded to:
HRNCCExternals@norfolk.gov.uk