Management Information Sheet

We are writing with details of the schedule of Payroll deadlines for Norfolk Schools for the academic year to August 2020.

Please ensure that you submit all payroll related information and claims forms to be received by the due date. Please note there are separate deadlines depending on whether you are a maintained school or an academy trust.

Academies

All academy claims (including Supply Teachers) have a deadline of 23rd of the month, and should be forwarded to
HRNCCExternals@norfolk.gov.uk

Schools

Please see the information below:

Notification of Starters, Leavers and Payroll changes

The deadline for receipt of these notifications is normally the last working day in the month for changes affecting the following months pay:

• Monday September 30

• Thursday October 31
• Friday November 29
• Wednesday December 18
• Friday January 31
• Friday February 28
• Tuesday March 31
• Thursday April 30
• Friday May 29
• Tuesday June 30
• Tuesday July 31
• Friday August 28

Please check termly Temporary Staffing Reviews for any changes to the published dates.

Supply Teaching Claims Deadlines and Payments for Schools (not Academies)

Supply Claim Period	Deadline for Receipt in SSC	Pay Date
4 – 30 September	02 October 2019	18 October 2019
1 – 31 October	04 November 2019	19 November 2019
1 – 29 November	03 December 2019	19 December 2019
2 – 18 December	20 December 2019	17 January 2019
6 – 31 January	04 February 2019	19 February 2019
3 – 28 February	03 March 2019	19 March 2019
2 – 31 March	02 April 2019	17 April 2019
1 – 30 April	04 May 2019	19 May 2019
1 – 22 May	27 May 2019	19 June 2019
1 – 30 June	02 July 2019	17 July 2019
1 – 21 July	23 July 2019	19 August 2019

Please submit a separate Claim Form for each period worked. The hourly rate for Supply Teachers needs to be included on the relevant section of the form.

Casual Claims / Travel / Additional Hours / Letting Claims for Schools (not Academies)

Temporary Claim Period	Deadline for Receipt by NCC	Pay Date
20 Aug – 19 Sept	23 Sep 2019	18 Oct 2019
20 Sept – 18 Oct	23 Oct 2019	19 Nov 2019
19 Oct – 19 Nov	25 Nov 2019	19 Dec 2019
20 Nov – 13 Dec	18 Dec 2019	17 Jan 2020
14 Dec – 17 Jan	23 Jan 2020	19 Feb 2020
18 Jan – 19 Feb	24 Feb 2020	19-Mar 2020
20 Feb – 19 Mar	23 Mar 2020	17 Apr 2020
20 Mar – 17 Apr	23 Apr 2020	19 May 2020
18 Apr– 19 May	26 May 2020	19 Jun 2020
20 May – 19 June	23 Jun 2020	17 Jul 2020
20 Jun – 21 July	23 Jul 2020	19 Aug 2020
22 July - 21 August	24 Aug 2020	18 Sep 2020

Staff Returns and Absence Submissions

All staff Returns and absence forms should be submitted on the 19th of each month, or on the following day where the 19th falls on a Saturday, Sunday or Bank Holiday

Family leave (Maternity etc)

The deadline for notifications of family leave, including maternity is the last working day in the month for changes affecting the following month's pay to ensure the correct payments are in place.

Completion and Authorisation of all Forms

All forms must include the Grade & Scale point to be paid, the Cost Centre and Subjective code. The forms must be signed by the Headteacher or authorised officer. Failure to comply with this may result in late or non-payment.

E-mail addresses for correspondence

If you have any queries on any of the information on this MI sheet please contact the relevant e-mail address above.

Schools Starters, Leavers and Variations and other Contractual work: HRenquiry@educatorsolutions.org.uk

Academy Starters, Leavers and Variations and HR Contractual work: HRacademies@educatorsolutions.org.uk

School Temporary Claim Forms/Additional Hours and Travel: HRschoolspayroll@norfolk.gov.uk

School Staff Returns and sickness should be sent on a separate e-mail to: HRschoolspayroll@norfolk.gov.uk

School Maternity, Family leave etc should be sent with the relevant papers to: HRschoolspayroll@norfolk.gov.uk

Supply Teachers Claims - Schools (not academies):
supply@educatorsolutions.org.uk

Academy Maternity, Family leave, Staff returns and sickness should be sent to: HRNCCExternals@norfolk.gov.uk