Management Information Sheet
School and Pupil Census Spring 2020 Quick Guide
Important Dates
| Familiarisation Period for test files | Closes at 3pm Friday 10 January 2020 |
|---|---|
| Spring School Census Day | Thursday 16 January 2020 |
| LA Maintained Submission Deadline | Friday 17 January 2020 |
LA Maintained Schools must upload and submit to COLLECT no later than Friday 17 January 2020. Any LA Maintained school that cannot meet this deadline must email the Intelligence & Analytics Team (I&A) at i&a@norfolk.gov.uk
Academies please note that the Local Authority (LA) is not able to see or assist with your School Census. Academies with any questions relating to completing the school census should contact the DfE helpdesk via email edd.helpdesk@education.gsi.gov.uk
Why is this Census Important?
The census is a key source of data used to calculate schools' funding. It is essential that all schools complete the census accurately and in a timely manner to ensure they are funded correctly. Failure to do so could result in a school missing out on funding to which it is entitled or receiving more funding than it is due and having to repay any overpayment.
Changes since the last Census
| New data items | Planned learning hours (qualification hours) previous year
The total planned timetabled hours for the student in the previous academic year. For secondary, all-through schools with sixth forms and PRU/AP only. The first collection of this data will be in the autumn 2019 census. |
|---|---|
| Planned employability, enrichment and pastoral hours (non-qualification hours) previous year
Planned employability, enrichment and pastoral hours (non-qualification hours) previous year. For secondary, all-through schools with sixth forms and PRU/AP only. The first collection of this data will be in the autumn 2019 census. |
|
| Math's GCSE highest prior attainment previous year
The highest grade achieved in the previous year. For secondary, all-through schools with sixth forms and PRU/AP only. The first collection of this data will be in the autumn 2019 census. |
|
| English GCSE highest prior attainment previous year
The highest grade achieved in the previous year. For secondary, all-through schools with sixth forms and PRU/AP only. The first collection of this data will be in the autumn 2019 census. |
|
| Number of teachers on planning and preparation time (PPA) or learning manager time (LMT)
The number of infant class teachers on PPA at the selected time. For primary and all-through schools with key stage 1 and / or reception classes only. The first collection of this data will occur in the spring 2020 census. |
|
| Exception categories
The number of pupils admitted to an infant class under the relevant exception category. For primary and all-through schools with key stage 1 and / or reception classes only. The first collection of this data will occur in the spring 2020 census. |
|
| Existing data items | Youth support services agreement
Updated guidance to state that pupil information can be shared with local authority and youth support services unless the parent/guardian/pupil (aged 16+) exercise their right to object. |
| Termly exclusion - type
We no longer collect lunchtime exclusion data - 'LNCH' as of the autumn 2019 census. |
|
| Termly exclusion - collection period
We'll now collect termly exclusions one term behind. |
|
| Funding exemption
From autumn 2019 students holding a pass grade in functional skills level 2 English and/or math's should be recorded with code 'F'. |
There are no deleted data items for the 2019 to 2020 school census.
DfE Sign in
Please remember to check you can login to COLLECT before Census day, using the following link: services.signin.education.gov.uk/
Census Checklist
For extended checklist see separate document called Census Preparation Checklist
| Before Census Day | Check you can log into COLLECT using DfE Sign-In | |
|---|---|---|
| Check your entry in GIAS is correct | ||
| Ensure that all relevant pupil data is correct on your MIS | ||
| Upload a file into COLLECT during the familiarisation period.
This will enable you to check for any unexpected errors and queries that may not necessarily show up in your Management Information System (MIS). Please note this familiarisation period closes 3pm on Friday 10 January 2020, and the Census will not show up when you log into COLLECT. The blade will return on Census day ready for you to upload and submit your return. |
||
| Census Day | Upload to COLLECT via Secure Access
Once you have had your return approved by your Head/ Data manager then: Login to COLLECT via the DfE Sign-in services.signin.education.gov.uk/ and upload your xml file. |
|
| Check for Errors & Queries
Open your return and check for errors and queries within COLLECT. To clear errors, amendments may need to be made within your MI system and a new file uploaded. Queries need checking and either data amending within COLLECT along with an appropriate note. Please see notepad guidance notes for acceptable wording. |
||
| Submit your file
Once you've cleared all errors and attached all notes to queries within COLLECT you can submit your file. |
||
| After Census Day | Approval and Authorisation
If you are an LA Maintained School, NCC will check through your Census looking for additional errors. We may contact you if we have any questions regarding this. Once we are happy with your Census file we will approve it and send it to the DfE to authorise. If there is a problem with the data, the DfE will not approve the file and we will be in touch. |
|
| Post Approval Checking
NCC will continue to run checks on the Census data and may still get in touch with you with queries even after the DfE have approved your file. |
Guidance
Further guidance on submitting your school Census can be found at Norfolk Schools website or on the DfE website at www.gov.uk/guidance/school-census