Management Information Sheet

Payroll deadlines for Norfolk Schools for the academic year

MI Sheet TypeAction
To Be Completed By: 30/09/2020
MI Number:98/20
Publication Date:18/09/2020 12:00:00
LA Contact:NCC schools payroll team
Audience:Schools finance

Payroll deadlines for Norfolk Schools for the academic year

We are writing with details of the schedule of Payroll deadlines for Norfolk Schools for the academic year to August 2021.

Please ensure that you submit all payroll related information and claims forms to be received by the due date. Please note there are separate deadlines as a LA maintained school.

Notification of Starters, Leavers and Payroll changes for Schools

The deadline for receipt of these notifications is normally one LA working day in the month for changes affecting the following month's pay:

  • Wednesday, September 30
  • Friday, October 30
  • Monday, November 30
  • Friday, December 18
  • Friday, January 29
  • Friday, February 26
  • Wednesday, March 31
  • Friday, April 30
  • Friday, May 28
  • Wednesday, June 30
  • Friday, July 23
  • Tuesday, August 31

Please check termly Temporary Staffing Reviews for any changes to the published dates.

Supply Teaching Claims Deadlines and Payments for Schools

Supply Claim Period Deadline for Receipt in Educator Solutions Pay Date
4 - 30 September 2 October 19 October
1 - 31 October 4 November 19 November
1 - 29 November 3 December 18 December
2 - 18 December 20 December 19 January
6 - 31 January 4 February 19 February
3 - 28 February 3 March 19 March
2 - 31 March 2 April 19 April
1 - 30 April 4 May 19 May
1 - 22 May 27 May 18 June
1 - 30 June 2 July 19 July
1 - 21 July 23 July 19 August

Please submit a separate Claim Form for each period worked. The hourly rate for Supply Teachers needs to be included on the relevant section of the form.

Casual Claims / Travel / Additional Hours / Letting Claims for Schools

Temporary Claim Period Deadline for Receipt by NCC Pay Date
22 Aug - 18 Sept 23 September 19 October
19 Sept - 19 Oct 23 October 19 November
20 Oct - 19 Nov 23 November 18 December
20 Nov - 13 Dec 18 December 17 January
14 Dec - 19 Jan 25 January 19 February
20 Jan - 19 Feb 23 February 19 March
20 Feb - 19 Mar 23 March 19 April
20 Mar - 19 Apr 23 April 19 May
20 Apr- 19 May 24 May 18 June
20 May - 18 June 23 June 19 July
19 June - 19 July 23 July 19 Aug
20 July to 20 Aug 23 Aug 19 September

Staff Returns and Absence Submissions

All staff returns and absence forms should be submitted on the 19th of each month, or on the following day where the 19th falls on a Saturday, Sunday or Bank Holiday.

Family leave (Maternity etc)

The deadline for notifications of family leave, including maternity is the last working day in the month for changes affecting the following month's pay to ensure the correct payments are in place.

Completion and Authorisation of all Forms

All forms must include the Grade and Scale point to be paid, the Cost Centre and Subjective code. The forms must be signed by the Headteacher or authorised officer. Failure to comply with this may result in late or non-payment.

E-mail addresses for correspondence