Management Information Sheet
Payroll deadlines for Norfolk Schools for the academic year
We are writing with details of the schedule of Payroll deadlines for Norfolk Schools for the academic year to August 2021.
Please ensure that you submit all payroll related information and claims forms to be received by the due date. Please note there are separate deadlines as a LA maintained school.
Notification of Starters, Leavers and Payroll changes for Schools
The deadline for receipt of these notifications is normally one LA working day in the month for changes affecting the following month's pay:
- Wednesday, September 30
- Friday, October 30
- Monday, November 30
- Friday, December 18
- Friday, January 29
- Friday, February 26
- Wednesday, March 31
- Friday, April 30
- Friday, May 28
- Wednesday, June 30
- Friday, July 23
- Tuesday, August 31
Please check termly Temporary Staffing Reviews for any changes to the published dates.
Supply Teaching Claims Deadlines and Payments for Schools
Supply Claim Period | Deadline for Receipt in Educator Solutions | Pay Date |
---|---|---|
4 - 30 September | 2 October | 19 October |
1 - 31 October | 4 November | 19 November |
1 - 29 November | 3 December | 18 December |
2 - 18 December | 20 December | 19 January |
6 - 31 January | 4 February | 19 February |
3 - 28 February | 3 March | 19 March |
2 - 31 March | 2 April | 19 April |
1 - 30 April | 4 May | 19 May |
1 - 22 May | 27 May | 18 June |
1 - 30 June | 2 July | 19 July |
1 - 21 July | 23 July | 19 August |
Please submit a separate Claim Form for each period worked. The hourly rate for Supply Teachers needs to be included on the relevant section of the form.
Casual Claims / Travel / Additional Hours / Letting Claims for Schools
Temporary Claim Period | Deadline for Receipt by NCC | Pay Date |
---|---|---|
22 Aug - 18 Sept | 23 September | 19 October |
19 Sept - 19 Oct | 23 October | 19 November |
20 Oct - 19 Nov | 23 November | 18 December |
20 Nov - 13 Dec | 18 December | 17 January |
14 Dec - 19 Jan | 25 January | 19 February |
20 Jan - 19 Feb | 23 February | 19 March |
20 Feb - 19 Mar | 23 March | 19 April |
20 Mar - 19 Apr | 23 April | 19 May |
20 Apr- 19 May | 24 May | 18 June |
20 May - 18 June | 23 June | 19 July |
19 June - 19 July | 23 July | 19 Aug |
20 July to 20 | Aug 23 Aug | 19 September |
Staff Returns and Absence Submissions
All staff returns and absence forms should be submitted on the 19th of each month, or on the following day where the 19th falls on a Saturday, Sunday or Bank Holiday.
Family leave (Maternity etc)
The deadline for notifications of family leave, including maternity is the last working day in the month for changes affecting the following month's pay to ensure the correct payments are in place.
Completion and Authorisation of all Forms
All forms must include the Grade and Scale point to be paid, the Cost Centre and Subjective code. The forms must be signed by the Headteacher or authorised officer. Failure to comply with this may result in late or non-payment.
E-mail addresses for correspondence
- Schools starters, Leavers and Variations and over Contractual work:
HRAdmin@educatorsolutions.org.uk - School Temporary Claim Forms/Additional Hours and Travel:
HRschoolspayroll@norfolk.gov.uk - School staff returns and sickness should be sent on a separate e-mail to:
HRschoolspayroll@norfolk.gov.uk - School Maternity, Family leave etc should be sent with the relevant papers to:
HRschoolspayroll@norfolk.gov.uk - Supply Teachers Claims - Schools:
supply@educatorsolutions.org.uk