Management Information Sheet

Submission of assessment information Autumn 2021 Phonics Screening Year 2 Only

MI Sheet TypeAction
To Be Completed By: 09/12/2021
MI Number:183/21
Publication Date:08/10/2021 12:00:00
LA Contact:Schools Data Team (01603222837 or 01603222984)
Audience:Headteachers, School Administrators and Chairs of Governors of all Primary Phase Schools and Academies including Special Schools

Submission of assessment information Autumn 2021 Phonics Screening Year 2 Only

Overview and Timeline

The DfE have stated that schools should submit their Phonics Year 2 data by the end of the 2021 autumn term. However, we are asking schools to please submit this data by 9th December 2021 to allow the LA to resolve any errors or omissions with schools before the DfE cut-off.

Below is the submission deadline recommended by the LA, followed by important information on how to check your data submissions.

LATEST DATE FOR SUBMISSIONDATA TO BE SUBMITTED

Phonics (Yr 2)

LA recommend Deadline: Thursday 9th December

DfE Deadline: End of 2021 Autumn Term (Friday 17th December)

Phonics screening results

  • Year 2 pupils who were due to take the screening check in 2020/2021
  • To be sent to Education Achievement Service Data Team via Anycomms Plus

Data Checking - applies to all schools

Provisional Reports will be available in Perspective Lite for schools to run themselves - there are School Summary and Pupil Level reports. This gives schools the opportunity to check their results and resolve any issues before the LA submits the data to the DfE, so please submit your data returns in time, and earlier if possible.

Visit the Perspective Lite Help Pages to find out how to run these reports.

Please note that there will be a short delay between you submitting your data to the LA and the reports being available in Perspective Lite, whilst the LA uploads the data into the Perspective system.

Academies and Special Schools

Please note, every reference to "schools" in this MI Sheet also applies to academies. Special Schools need to submit their data using the relevant codes, even though their pupils may not take the test.

Contact Details for further help:

An Assessments web page has been produced by the Norfolk Learning and Inclusion Service, and is intended to be a comprehensive source of information to help you complete your assessments.

If you still have a query that you need answering, please contact one of the appropriate teams listed below.

Learning and Inclusion Service Data Team

For further advice on the submission process or information on school performance data

  • Dom Mingaye (01603 222984)
  • Simon Porritt (01603 222837

Email for all: cs.schooldata@norfolk.gov.uk

For advice on statutory teacher assessment, moderation and test administration: Amanda Lowe - Email: assessment@norfolk.gov.uk

ICT Services 4 education:

For technical ICT support for school MIS

Website : https://ict.norfolk.gov.uk
Helpdesk : 01603 475603 or 0845 303 3003
email : ict@norfolk.gov.uk

Phonics screening check

Detailed requirements

ItemDetail
Deadline dateLA Recommended Deadline Thursday 9th December (DfE Deadline Friday 17th December)
Testing periodSecond half of 2021 Autumn Term
(If a pupil is absent when the rest of the cohort takes the check, schools can administer the check to the pupil at any point up until the end of the 2021 autumn term.)
Changes in processesAll Year 2 pupils
What to submitYear 2 Phonics scores (or Outcomes if test not taken e.g. A or D) In previous years the threshold mark was 32. Schools and LAs do not need the threshold mark when submitting data as our systems will convert the pupil's score to an outcome.
What to sendXML/CTF file format
(CSV file format available - see Guidance link below)
Quick View of processEnter data in MIS > Export CTF file > Submit to LA > Check Provisional report in Perspective (Schools self-run) > Report any discrepancies to EAS Data Team
Where to send toUse Anycomms Plus to send to Norfolk LA
What happens next
  • If there are issues/problems with the data file, then the Data Team will contact the school, initially by email to the office@
  • Please do contact the Data Team just to check receipt of your data file - they will contact you if required
Check resultsProvisional School summary reports will available for schools to run themselves in Perspective Lite
Changes to results/other detailsREPORT any errors in the provisional report to the Data Team as soon as possible.
New leavers and starters
  • If the pupil was at your school for Phonics test period (Second half of Autumn Term) or was recorded as A or D - then you are to include them in your data file.
  • If a pupil transfers schools before the October half term, the new setting must report the pupil results to its LA.
Headteachers declaration formNot required - the phonics screening check HDF to be submitted by schools in June 2022 will cover both checks.
ContactLearning and Inclusion Service Data Team
For further advice on the submission process or information on school education performance data
Further guidance:
DfE guidanceThe Assessment and Reporting Arrangements Phonics 2021 booklet:
Administering the phonics screening check to year 2 pupils in the 2021 autumn term Please note that the data submitted will be NOT published in the Analyse School Performance (ASP)/DfE Inspection Dashboards (IDSRs).
LA Data Team FAQ / Guidance & Check Lists/Crib Sheetswww.schools.norfolk.gov.uk/school-administration/key-stage-assessments
ICT resourceswww.ict.norfolk.gov.uk
Anycomms Plushttps://acplus.nsix.org.uk/Login.aspx
User name issues: username / password please contact the ICT service desk on ict@norfolk.gov.uk / 01603 475603 or 0845 303 3003.