Management Information Sheet

This data item records whether the pupil has been identified as a young carer and by whom. A young carer is a person under 18 who provides or intends to provide care for another person (which isn't to a contract or voluntary work). The increased pressures young carers have faced due to the pandemic has further highlighted the need to improve formal identification of this cohort in schools, understand their needs and provide help. Indicator codes can be found on the data items section of the DfE's web page for the school census.

This optional data item records for each school, the total compulsory time pupils spend in schools in a typical 5-day week. Is for all schools except nurseries. Where provided this must be recorded to 2 decimal places and is inclusive of breaks, but not optional activities before or after school.

From Autumn 2022, the DfE have extended the codeset, to include 'O- Ceased to be looked after through adopted from state care outside of England and Wales'.

For the 2022 to 2023 academic year, the school census will collect data about all tuition via the National Tutoring Programme (NTP). Previously only data about school-led tutoring was collected, however any tuition provided via the NTP must now be recorded in the census- including school-led, tuition partners and academic mentors. Record all pupils who have received any tutoring via any NTP route in the 2022-2023 academic year, up to and including census day and irrespective of whether the pupil is eligible for pupil premium. Pupils who are expected to receive tutoring but have not yet started at the census day should not be recorded as receiving tutoring. Tutoring courses for each pupil are advised to be 12 to 15 hours, and if a tuition session is cancelled it shouldn't be recorded. NTP data gathered via the census to determine levels of funding to schools within the academic year.

From Spring 2023 the AP modules will become mandatory. This has been collected since the start of the previous academic year but is only now becoming mandatory. Schools that have not arranged any placements during the collection period do not need to record and submit any information. For this census period, the collection period is all open placements and those that ended between 6/10/2022 - 18/1/2023 (inclusive).

This data will no longer be collected. Regulations for the category 'not attending in circumstances related to the coronavirus (COVID-19)' are only in place until the end of the 2021 to 2022 academic year.

This will no longer be applicable for pupils aged 5 to 15. Regulations for the category 'Not attending in circumstances related to coronavirus (COVID-19)' are only in place until the end of the 2021 to 2022 academic year.

Upload a file into COLLECT during the familiarisation period.

This will enable you to check for any unexpected errors and queries that may not necessarily show up in your Management Information System (MIS). Please note this familiarisation period closes 4pm on Friday 30th September 2022, and the Census will not show up when you log into COLLECT. The blade will return on Census day ready for you to upload and submit your return.

Upload to COLLECT via Secure Access

Once you have had your return approved by your Head/ Data manager then:

Login to COLLECT via the DfE Sign-in https://services.signin.education.gov.uk/ and upload your xml file.

Check for Errors & Queries

Open your return and check for errors and queries within COLLECT. To clear errors, amendments may need to be made within your MI system and a new file uploaded. Queries need checking and either data amending within COLLECT along with an appropriate note. Please see notepad guidance notes for acceptable wording.

Submit your file

Submit your file Once you've cleared all errors and attached all notes to queries within COLLECT you can submit your file.

Approval and Authorisation

If you are an LA Maintained School, NCC will check through your Census looking for additional errors. We may contact you if we have any questions regarding this. Once we are happy with your Census file we will approve it and send it to the DfE to authorise. If there is a problem with the data, the DfE will not approve the file and we will be in touch.

Post Approval Checking

NCC will continue to run checks on the Census data and may still get in touch with you with queries even after the DfE have approved your file.