Management Information Sheet

School Attendance Data Project - Changes to data collection

MI Sheet TypeInformation
MI Number:205/23
Publication Date:14/11/2023 10:00:00
LA Contact:Kelly Waters, Senior Adviser - Safeguarding or Tanya Allen, Head of Schools IT
Audience:Headteachers/Business Managers/School Adminsitrators/Data Leads
Links:Attendance Data Project Brief November 2023.pdf

School Attendance Data Project - Changes to data collection

Norfolk County Council (NCC) uses the Synergy Management Information System to record education information about children for whom the Council has statutory responsibilities. We have been working on a project since 2019 to use data extracts from your Schools Management Information System (MIS) to populate the Synergy system via weekly feeds of pupil data. This project was started in response to feedback from school leaders which identified a need to review systems and improve efficiency in line with statutory responsibilities for attendance, children missing education and data protection. In addition, the publishing of the Census data termly/annually did not give enough data for the Local Authority to make timely interventions to reduce persistent absence and support vulnerable children. The key to system change and efficiency for all partners is improvements to the infrastructure for collection of data from schools in respect of these responsibilities.

Please see the attached briefing note for more details about the following:

  • What is the aim of the project?
  • What information is shared?
  • How will we use the data?
  • What are the benefits?
  • How is the data extracted from your MIS?
  • We will require a Groupcall Xporter to be set up on Groupcall Xporter – How does it work?
  • What are the technical requirements for Groupcall Xporter to work on your server / PC?
  • What will happen if the data extract fails to upload to the Synergy system?
  • How long is the data stored?
  • Where is the data stored?
  • How does NCC ensure the safety of the data?
  • Our school is already providing the DfE with daily attendance data - why do we need to do this too?
  • Next steps