Management Information Sheet
Submission of Assessment Information 2023 - Detailed Guidance
Overview and Timeline
Below are the recommended latest dates for submission of assessment information this year, as outlined in our previous MI Sheet 56/23. This MI sheet gives further details and guidance.
For KS1 and KS2 Teacher Assessments, the DfE publish deadline dates by which schools have to submit their data, including schools that are being moderated. However, schools can submit their data before the DfE-published deadlines and the LA actually recommend submitting early to enable any errors or issues to be resolved in good time. The LA schools data team will be aware that some schools will be moderated and that submitting data early will not be always possible.
Please be aware that in previous years the DfE have taken the data submitted on their deadline date and published it in DfE Accountability documents (e.g. ASP/Inspection Summary Dashboard Reports) in the Autumn Term. Any school that has not submitted by the deadline will have gaps and blanks in these important DfE documents.
Below are the submission deadlines recommended by the LA, followed by important information on how to check your data submissions.
| Latest Date For Submission | Data to be Submitted |
|---|---|
Phonics (Yr 1 & selected Yr 2)
| Phonics screening results
|
Key Stage 1
| Key Stage 1 Teacher Assessments
|
| EYFSP
| Early Years Foundation Stage Profile Assessments
|
Key Stage 2
| Key Stage 2 Teacher Assessments |
Data Checking - applies to all schools
Provisional Reports will be available in Perspective Lite for schools to run themselves - there are School Summary and Pupil Level reports. This gives schools the opportunity to check their results and resolve any issues before the LA submits the data to the DfE, so please submit your data returns in time, and earlier if possible.
Visit the Perspective Lite Help Pages to find out how to run these reports.
Please note that there will be a short delay between you submitting your data to the LA and the reports being available in Perspective Lite, whilst the LA uploads the data into the Perspective system.
Moderation - KS1 & KS2
:Schools that are being moderated by the LA moderation team should not submit their assessments until AFTER being moderated.
Academies
Please note, every reference to "schools" in this MI Sheet also applies to academies.
Contact Details for further help
An Assessments web page has been produced by the Norfolk Learning & Achievement Service, and is intended to be a comprehensive source of information to help you complete your assessments. If you still have a query that you need answering, please contact one of the appropriate teams listed below.
Learning & Achievement Service
For further advice on the submission process or information on school performance data
Simon Porritt / Alex Webb / Simon Wilkinson
Email for all: cs.schooldata@norfolk.gov.uk
For advice on statutory teacher assessment, moderation and test administration:
Amanda Lowe - 01603 303304
Email: assessment@norfolk.gov.uk
ICT Solutions:
For technical ICT support for school MIS
https://ict.norfolk.gov.uk/
Helpdesk 0845 303 3003 or 01603 475603
ict@norfolk.gov.uk
Early Years Foundation Stage Profile
Detailed requirements
| Item | Detail |
|---|---|
| Deadline date | Monday 26 June (early returns are encouraged) |
| What to submit | End-of-Reception Year results (1 or 2) in the EYFS Profile assessment for each pupil in each of the 17 Early Learning Goals (not "in-year" assessments) |
| What to send | XML/CTF file format - to include postcodes |
| Quick View of process | Enter data in MIS > Export CTF file > Submit to LA > Check Provisional report in Perspective > Report any discrepancies to Learning & Achievement Data Team |
| Where to send to | Use Anycomms Plus to send to Norfolk LA |
| What happens next |
|
| Check results | Provisional Reports will be available in Perspective Lite for schools to run themselves. Visit the Perspective Lite Help Pages to find out how to run these reports. Please note that there will be a short delay between you submitting your data to the LA and the reports being available in Perspective Lite, whilst the LA uploads the data into the Perspective system. |
| Changes to results/other details | Report any errors in the provisional report to the Learning & Achievement Data Team as soon as possible. |
| New leavers and starters |
|
| Contact | Learning & Achievement Data Team
|
| Further guidance: | |
| DfE guidance | Early years foundation stage profile return 2023: guide
https://www.gov.uk/government/publications/early-years-foundation-stage-profile-handbook
|
| LA Data Team FAQ / Guidance & Check Lists/Crib Sheets | http://www.schools.norfolk.gov.uk/School-administration/Key-stage-assessments |
| ICT resources | www.ict.norfolk.gov.uk |
| Anycomms Plus | https://acplus.nsix.org.uk/Login.aspx
|
Phonics screening check
Detailed requirements
| Item | Detail |
|---|---|
| Deadline date | Monday 19 June (early returns are encouraged)
|
| Testing period | 12 - 16 June
|
| What to submit | Year 1 Phonics scores (or Outcomes if test not taken e.g. A or D)
|
| What to send | XML/CTF file format |
| Quick View of process | Enter data in MIS > Export CTF file > Submit to LA > Check Provisional report in Perspective > Report any discrepancies to Learning & Achievement Data Team |
| Where to send to | Use Anycomms Plus to send to Norfolk LA |
| What happens next |
|
| Check results | Provisional Reports will be available in Perspective Lite for schools to run themselves. Visit the Perspective Lite Help Pages to find out how to run these reports.
|
| Changes to results/other details | Report any errors in the provisional report to the Learning & Achievement Data Team as soon as possible. |
| New leavers and starters |
|
| Headteacher's declaration form (HDF) | Deadline for schools to submit phonics screening check HDF on the PAG - Monday 3 July. |
| Contact | Learning & Achievement Data Team
|
| Further guidance: | |
| DfE guidance | The Assessment and Reporting Arrangements KS1 and Phonics 2023 booklet:
|
| LA Data Team FAQ / Guidance & Check Lists/Crib Sheets | http://www.schools.norfolk.gov.uk/School-administration/Key-stage-assessments |
| ICT resources | www.ict.norfolk.gov.uk |
| Anycomms Plus | https://acplus.nsix.org.uk/Login.aspx
|
Phonics Submission Process - Extra Information - Year 2 Pupils Missing Results
Note: Schools are responsible for checking all their current Year 2 pupils' phonics screening check results. Any pupils who did not have an Outcome of "Wa" (Working at) in the Summer 2022 phonics screening checks, including pupils who were not assessed, must be included in this year's Year 2 phonics screening, and their results recorded and submitted at the same time as the Year 1 results.
Key Stage 1 Assessments
Detailed requirements
| Item | Detail |
|---|---|
| Deadline date | Thursday 22 June (early returns are encouraged) |
| Testing period | The month of May |
| What to submit |
|
| What to send | XML/CTF file format |
| Quick View of process | Enter data in MIS > Export CTF file > Submit to LA > Check Provisional report in Perspective > Report any discrepancies to Learning & Achievement Data Team |
| Where to send to | Use Anycomms Plus to send to Norfolk LA |
| What happens next |
|
| Check results | Provisional Reports will be available in Perspective Lite for schools to run themselves. Visit the Perspective Lite Help Pages to find out how to run these reports.
|
| Changes to results/other details | Report any errors in the provisional report to the Learning & Achievement Data Team as soon as possible. |
| New leavers and starters |
|
| Head Teachers declaration form | On Primary Assessment Gateway - by Friday 30 June |
| Contact | Learning & Achievement Data Team
|
| Further guidance: | |
| DfE guidance | The Assessment and Reporting Arrangements KS1 and Phonics 2023 booklet:
|
| LA Data Team FAQ / Guidance & Check Lists/Crib Sheets | http://www.schools.norfolk.gov.uk/School-administration/Key-stage-assessments |
| ICT resources | www.ict.norfolk.gov.uk |
| Anycomms Plus | https://acplus.nsix.org.uk/Login.aspx
|
Key Stage 1 Submission Process - Extra Information
KS1 Submission Deadline
The KS1 submission deadline is on Thursday 22 June However, we encourage schools to submit their data before Thursday 22 June if all moderation has been completed, the data has been finalised, and is ready to send. This will allow for the LA & schools to resolve any errors or omissions before the Tuesday 27 June DfE cut-off.
Test Results
There is no statutory requirement to record the KS1 Test results in your MIS, or send them to the LA.
Pupils Who Arrive During May 2023
If a pupil arrives in the school during the KS1 test period in May 2023, the receiving school must find out which tests have already been administered to the pupil and administer any remaining tests. The school where the pupil was registered for the greater number of days (including holidays) in May should submit TA data for that pupil to the LA.
Assessment Outcome
The Engagement Model
The engagement model replaces P scales 1 - 4 and is a new statutory teacher assessment tool for pupils working below the standard of the national curriculum and not engaged in subject-specific study.
It should be used to assess pupils' learning regularly throughout the year, enabling these pupils' achievements and progress to be measured over time.
Schools must report which pupils have been assessed using the engagement model when the pupil is at the end of KS1. This is so the DfE is aware of how many pupils are not engaged in subject-specific study and where they are being educated.
STA has published further guidance on the statutory requirements for using the engagement model to assess pupils working below the standard of the national curriculum and not engaged in subject-specific study.
Key Stage 2 Assessments & Test Results
Detailed requirements
| Item | Detail |
|---|---|
| Deadline date | Friday 30 June (early returns are encouraged) |
| Testing period | 9 - 12 May |
| Changes in processes | Different - revised pre-Key Stage standards and revised P Scales. |
| What to submit | Pupil sitting tests do not require assessments for reading/maths.
Pupils NOT sitting tests for reading/maths require Teacher Assessments submitting - probably pre-Key Stage standards.
|
| What to send | XML/CTF file format or Excel template (from Primary Assessment Gateway). |
| Quick View of process | |
| Enter data in MIS > Export CTF file > Submit to Primary Assessment Gateway > Check Provisional report in Perspective > Report any discrepancies. | |
| Where to send to | Primary Assessment Gateway - Teacher Assessments (Don't send any data to the LA) What happens next Primary Assessment Gateway Primary Assessment Gateway will report if there are any errors or issues - you must resolve these yourself, in necessary by submitting a revised return. |
| Check results - Writing & Science TAs | Provisional Reports will be available in Perspective Lite for schools to run themselves. Visit the Perspective Lite Help Pages to find out how to run these reports.
|
| Changes to results/other details | If you notice any errors - before the final DfE deadline of 30 June - then submit revised results to the Primary Assessment Gateway Primary Assessment Gateway as soon as possible.
|
| New leavers and starters |
|
| Headteacher's declaration form | On Primary Assessment Gateway (PAG) - by Monday 22 May |
| Contact Learning & Achievement Data Team | For further advice on the submission process or information on school education performance data
|
| Test Results | Released Tuesday 11 July |
| Available on | |
| Available from | DfE "Primary Assessment Gateway" website
|
| Action required | Please import your Key Stage 2 Test results (in XML/CTF format) into your MIS. Recording Test results is important for: (a) producing statutory reports for parents, (b) data analysis and self-evaluation (e.g. for inspection purposes) |
| Check results for All Subjects | Following the release of the test results Provisional Reports should be available in Perspective Lite for schools to run themselves. Visit the Perspective Lite Help Pages to find out how to run these reports. Should be available from Wednesday 12 July. |
| Review deadlines | Marking review applications to the STA by Friday 21 July (11:59pm) |
| Further guidance: | |
| DfE guidance | 2023 Key stage 2: assessment and reporting arrangements (ARA)
|
| LA Data Team FAQ / Guidance & Check Lists/Crib Sheets | http://www.schools.norfolk.gov.uk/School-administration/Key-stage-assessments |
| ICT resources | www.ict.norfolk.gov.uk |
| Primary Assessment Gateway (PAG) website | For support using the PAG website, contact the national curriculum assessments helpline on 0300 303 3013, or email assessments@education.gov.uk |
Key Stage 2 Submission Process - Extra Information
KS2 Submission Deadline
The KS2 submission deadline is Friday 30 June. However, there is no reason why schools cannot submit their data before Friday 30 June if all moderation has been completed, the data has been finalised, and is ready to send. This will allow for the LA & schools to resolve any errors or omissions before the deadline.
The DfE will take the data on 30 June and publish it in DfE Accountability documents (e.g. ASP/Inspection Summary Dashboard Reports) in the Autumn Term. Any school that has not submitted data by 30 June will have gaps and blanks in these DfE documents.
KS2 - Teacher Assessments 2023
For the KS2 teacher assessments 2023 instructions, visit Key Stage 2 teacher assessment guidance - GOV.UK (www.gov.uk): Schools are required to assess all pupils in English writing and Science, providing a valid code for them. Schools must also assess pupils in English reading and mathematics where they are below the standard of the national curriculum assessments and provide a valid code for them.
Pupils Changing School During Test Week
If a pupil changes school during the KS2 test week, the school where the pupil was registered at the beginning of the test week must submit TA data for the pupil.
Assessment Outcome
The Engagement Model
In 2022/23, if a pupil is working below the standard of national curriculum assessments and not yet engaged in subject-specific study, they must be assessed using the engagement model at the end of KS2.
The engagement model is a teacher assessment tool that replaces P scales 1 - 4 and is formed of 5 areas of engagement: exploration, realisation, anticipation, persistence and initiation. Each of the 5 areas are interrelated and should be used when assessing pupils who are not engaged in subject-specific study.
Since September 2021, schools have been required to:
- use the engagement model to assess pupils who are working below the standard of national curriculum assessments and not engaged in subject-specific study at the end of KS2.
- report to DfE which pupils have been assessed using the engagement model for KS2 - schools are not required to submit any other data to DfE about the progress of these pupils.